PINE RIDGE PLANTATION
Community Development District
March 16, 2021

AGENDA

Pine Ridge Plantation Community Development District
475 West Town Place
Suite 114 St. Augustine, Florida 32092
District Website: www.pineridgeplantationcdd.com

March 9, 2021

Board of Supervisors
Pine Ridge Plantation Community Development District Dear Board Members:
The audit committee meeting of the Board of Supervisors of the Pine Ridge Plantation Community Development District will be held Tuesday, March 16, 2021 at 6:00 p.m. at the Pine Ridge Plantation Amenity Center, 4200 Pine Ridge Parkway, Middleburg, Florida 32068. Immediately following will be the regular business meeting. Following are the advance agendas for these meeting:

Audit Committee Meeting

Roll Call

Review and Selection of Audit RFP Criteria

Other Business

Adjournment Regular Business Meeting
Roll Call

Public Comments

Consideration of Audit Criteria and Authorization to Publish an RFP

Consideration of Proposal from Down to Earth for West Landscape Improvements

Discussion of Construction Cost

Consideration of Resolution 2021-04, Granting Chair Authorization to Approve an RFP Notice and RFP Package Regarding Amenity Facility Projects

Staff Reports
Attorney - E-Verify Memo and Memorandum of Understanding

District Manager

Engineer

Operations Manager
Report

Discussion of Barrier to Block Golfcart Cut Through

Update Parking Lot and Playground Lighting

Update Replacement of Rotting Wood Beam

Consideration of Vinyl White PVC Fence Along Section of Tynes Boulevard

Amenity Manager

Public Comments / Supervisor’s Requests

Approval of Consent Agenda
Approval of the Minutes of the January 19, 2021 Meeting

Balance Sheet and Statement of Revenues & Expenditures for the Period Ending January 31, 2021

Assessment Receipts Schedule

Approval of Check Register

Next Scheduled Meeting – 05/18/21 @ 6:00 p.m. at the Pine Ridge Plantation Amenity Center

Adjournment

THIRD ORDER OF BUSINESS

PINE RIDGE PLANTATION CDD AUDITOR SELECTION EVALUATION CRITERIA
Ability of Personnel.	(20 Points)

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing work load; proposed staffing levels, etc.)
Proposer’s Experience.	(20 Points)

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation, or respondent, etc.)
Understanding of Scope of Work.	(20 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.
Ability to Furnish the Required Services.	(20 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required. (E.g., the existence of any natural disaster plan for business operations.)
Price.	(20 Points)

Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

FOURTH ORDER OF BUSINESS

20' BUFFER

PE (2)

IP (70)

JV (1)

QV (2)

PERIMETER REQUIREMENT

JV (3)	IE (3)

IE (2)

IP (196)

JV (1)

EXISTING TREES TO REMAIN TO MEET BUFFER REQUIREMENT (TYP.)

( 1 TREE PER 50' PER CLAY COUNTY)
(35' BUFFER MIN. WITH 85% OPACITY SCREEN PER BRANAN FIELD CODE)
TREES AND SHRUBS MAY BE ADJUSTED PER ANY EXISTING PLANT MATERIAL.

PE (3)

IE (1)

69

70	76	77	78	79	80
71	72	73	74	75
81

IP (74)
50' BUFFER

68

QV (2)

PO2 (1)

PO2 (1)

QV (1)

QV (1)

PO2 (1)

QV (1)

PO2 (1)

QV (1)

PO2 (1)

PO2 (2)

AR (1)

QV (1)

PO2 (1)

AR (1)

30' LANDSCAPE BUFFER

82
EXISTING TREES TO REMAIN
TO MEET BUFFER REQUIREMENT (TYP.)

*See sheet LC-4 for plant specifications NOTES:

IE (3)
67

AR (2)

65
66

AR (7)

64	63

87	86

PO2 (1)

84
85

83

PARK
0.64 Ac.

SILT FENCE (TYP.)

EXISTING 30' LANDSCAPE
BUFFER MEETS 85% OPACITY REQUIREMENT

IRRIGATION:CONTRACTOR TO VERIFY WATERING REQUIREMENTS THROUGH CLAY COUNTY FOR ESTABLISHMENT OF NEWLY PLANTED TREES, SHRUBS AND GRASS.

14775 Old St. Augustine Road Jacksonville, FL 32258

TEL: (904) 642-8990
FAX: (904) 646-9485

CA - 00002584 LC - 0000316

MULCH:A LAYER OF ORGANIC MULCH TO A MINIMUM DEPTH OF TWO INCHES SHALL BE SPECIFIED ON THE LANDSCAPE PLANS

IE (1)

62

61

EXISTING 30' LANDSCAPE
BUFFER MEETS 85%	60
OPACITY REQUIREMENT
EXISTING TREES TO REMAIN	59
TO MEET BUFFER REQUIREMENT (TYP.)

SILT FENCE (TYP.)

88
TD (11)

89

90

IN PLANT BEDS AND AROUND INDIVIDUAL TREES IN TURF GRASS AREAS. MULCH SHALL NOT BE REQUIRED IN ANNUAL BEDS.

ROOT BARRIERS MUST BE INSTALLED AROUND ANY TREE PLANTED WITHIN 10' OF UTILITIES PER CCUA REQUIREMENTS. ANY TREES PLANTED WITHIN 10' OF UNDERGROUND UTILITIES TO BE
HAND-DUG

IP (85)	58

91	EXISTING 30' LANDSCAPE
BUFFER MEETS 85% OPACITY REQUIREMENT
57

 	   	   	   	   	   	   PERI METE R RE5Q 6UIREMENT
( 1 TREE PER 50' PER CLAY COUNTY)
(35' BUFFER MIN. WITH 85% OPACITY SCREEN PER BRANAN FIELD CODE)

92

PO2 (6)

PARK
1.17 Ac.

IE (1)

TREES AND SHRUBS MAY BE ADJUSTED PER ANY	93
EXISTING PLANT MATERIAL.

55
SILT FENCE (TYP.)
94
IE (1)

54	MATCHLINE LC-1
 	   	   	   	   	   	95 	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   		 	   	   		 	   		                                                                                                                                                               
MATCHLINE LC-2
EXISTING TREES TO

NORTH

0'	25'

50'
1"=50'-0"

100'

54

IP (75)

MATCHLINE LC-1
 	   	   	   	   	   	95         	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	   	
MATCHLINE LC-2

EXISTING TREES TO REMAIN TO MEET BUFFER REQUIREMENT (TYP.)

53	PO2 (9)	96
97
50' BUFFER 52
98

IE (1)

51
SILT FENCE (TYP.)

99

50

100

AR (6)

49

101

*See sheet LC-4 for plant specifications NOTES:

48

47

EXISTING 30' LANDSCAPE
BUFFER MEETS 85% OPACITY REQUIREMENT

EXISTING TREES TO REMAIN TO MEET BUFFER REQUIREMENT (TYP.)

42

46

SILT FENCE (TYP.)
45

44

AR (1)

43

TD (1)

TD (1)

102

QV (3)

TD (1)

11

103

QV (1)

QV (8)

104

QV (8)

105

106

107

108

PNA (91,071 sf)

SILT FENCE (TYP.)

109

110

30' LANDSCAPE BUFFER

RESIDENTIAL BUFFER ADJ. TO ROW:
6 TREE CREDITS PER 100 LF BUFFER & CONTINUOUS  SCREENING
HEDGE, 24" HIGH
SSF (17,313 sf)

111
112	113

PICNIC TABLES

MC2 (33)

MC2 (32)

PARK
0.65 Ac.

MC2 (55)

VS (21)
PE (1)

IE (3)

PE (1)

VS (74)
IE (1)
PE (1)

SP (3)

MG (1)
SP (3)

TFL (145)

MG (1)

SP (3)

MG (1)

SP (5)

IRRIGATION:CONTRACTOR TO VERIFY WATERING REQUIREMENTS THROUGH CLAY COUNTY FOR ESTABLISHMENT OF NEWLY PLANTED TREES, SHRUBS AND GRASS.

14775 Old St. Augustine Road Jacksonville, FL 32258

TEL: (904) 642-8990
FAX: (904) 646-9485

CA - 00002584 LC - 0000316

MULCH:A LAYER OF ORGANIC MULCH TO A MINIMUM DEPTH OF TWO INCHES SHALL BE SPECIFIED ON THE LANDSCAPE PLANS IN PLANT BEDS AND AROUND INDIVIDUAL TREES IN TURF GRASS AREAS. MULCH SHALL NOT BE REQUIRED IN ANNUAL BEDS.

ROOT BARRIERS MUST BE INSTALLED AROUND ANY TREE PLANTED WITHIN 10' OF UTILITIES PER CCUA REQUIREMENTS. ANY TREES PLANTED WITHIN 10' OF UNDERGROUND UTILITIES TO BE
HAND-DUG

MG (1)

TD (1)

AR (1)

10

41	TD (1)

MG (1)
40

TD (1)

TD (1)

AR (1)	12

13

9

8
MG (8)
7

6
5
4
3	2

PICNIC TABLES

1

SSF (12,991 sf)

SP (5)
VS (71)

MC2 (42)

PARK
0.32 Ac.
MC2 (34)

TFL (151)

MG (1)

SP (3)

39

50' BUFFER

MG (1)

AR (1)

14

TD (1)

MATCHLINE LC-2 MATCHLINE LC-3

SILT FENCE (TYP.)

MG (1)

MC2 (32)

SP (2)

SP (1)
MG (1)

SP (3)

EXISTING 30' LANDSCAPE

38

BUFFER MEETS 85%

TD (1)

AR (1)	15

PNA (95,038 sf)

PE (1)

 	   		    OPA  CITY  REQU  IREM  ENT  	   	   	   	   	   	   	

MG (1)

TD (1)
16

NORTH

0'	25'	50'	100'
1"=50'-0"

41	TD (1)

MG (1)
40

TD (1)

TD (1)

AR (1)	12

13

8
MG (8)
7

6
5
4
3	2

PICNIC TABLES

1

SSF (12,991 sf)

SP (5)
VS (71)

MC2 (42)

PARK
Ac.
MC2 (34)

TFL (151)

MG (1)

SP (3)

39

50' BUFFER

MG (1)

AR (1)

14

TD (1)

MATCHLINE LC-2 MATCHLINE LC-3

SILT FENCE (TYP.)

MG (1)

MC2 (32)

SP (2)

SP (1)
MG (1)

SP (3)

EXISTING 30' LANDSCAPE
BUFFER MEETS 85% 38

TD (1)

AR (1)	15

PNA (95,038 sf)

PE (1)

 		    OPA  CITY  REQU  IREM  ENT  	   	   	   	   	   	   	

MG (1)

TD (1)
16

TD (1)

TD (1)	17

37

MG (1)

36

35

34

TD (1)

33

AR (1)

32

TD (1)

31

AR (1)

AR (5)

30

TD (1)

18

19
MG (9)	20
21
22

23

SILT FENCE (TYP.)

24

EXISTING 30' LANDSCAPE
BUFFER MEETS 85% OPACITY REQUIREMENT

EXISTING TREES TO REMAIN
TO MEET BUFFER REQUIREMENT (TYP.)

*See sheet LC-4 for plant specifications NOTES:

IRRIGATION:CONTRACTOR TO VERIFY

14775 Old St. Augustine Road Jacksonville, FL 32258

TEL: (904) 642-8990
FAX: (904) 646-9485

CA - 00002584 LC - 0000316

 	       WATERING REQUIREMENTS THROUGH CLAY COUNTY FOR ESTABLISHMENT OF NEWLY PLANTED TREES, SHRUBS AND GRASS.

MULCH:A LAYER OF ORGANIC MULCH TO A MINIMUM DEPTH OF TWO INCHES SHALL BE SPECIFIED ON THE LANDSCAPE PLANS IN PLANT BEDS AND AROUND INDIVIDUAL TREES IN TURF GRASS AREAS. MULCH SHALL NOT BE REQUIRED IN ANNUAL BEDS.

ROOT BARRIERS MUST BE INSTALLED AROUND ANY TREE PLANTED WITHIN 10' OF UTILITIES PER CCUA REQUIREMENTS. ANY TREES PLANTED WITHIN 10' OF UNDERGROUND UTILITIES TO BE
HAND-DUG

29

28

27

25

EXISTING 30' LANDSCAPE
BUFFER MEETS 85% OPACITY REQUIREMENT

26

 Tree Point Credit    Total Points   % PROVIDED	       	 	

4.4

2.2

4.4

1.0

4.4

4.4	114	16%	
2.2	37	5%	
1.0	28	4%	

4.4

128

11

123

11

106

128

19%

2%

18%

2%

15%

19%

SILT FENCE (TYP.)

PERIMETER REQUIREMENT
( 1 TREE PER 50' PER CLAY COUNTY)
(35' BUFF ER MIN. WITH 85% OPACITY SCREEN PER BRANAN FIELD CODE)
TREES AND SHRUBS MAY BE ADJUSTED PER ANY EXISTING PLANT MATERIAL.

       Tree Points Planted	Total % 

VS (34)

VS (38)

EXISTING TREES TO REMAIN TO MEET BUFFER

686

100%

VS (82)

REQUIREMENT (TYP.)

      Tree Point Requirements	                  80.98 Ac. x 32 = 2,591
Tree Points Planted: 686 Tree Points Preserved: 3,594
Bonus Tree Points Provided: 1,052	 		       	 	                                                                                      Total Points Provided: 5,332

PE (1)
PE (1)

PINE BARK MINI-NUGGETS 2"

50' BUFFER

NORTH

0'	25'

50'
1"=50'-0"

100'

FIFTH ORDER OF BUSINESS

HOFFMAN COMMERCIAL CONSTRUCTION

PRELIMINARY ESTIMATE

Pine Ridge Schematic Estimate

Pine Ridge Plantation CDD Improvements
Clay County, FL	BLDG AREA HVAC SF:   330	
DURATION MOS:   3.0	

SCHEMATIC ESTIMATE COSTS SUMMARY

CODE	
ITEM DESCRIPTION	COST ESTIMATE	
0.0	GENERAL CONDITIONS-SUPERVISION	36,000	
0.0	GENERAL REQUIREMENTS	21,695	
2.1	CLEAR SITE AND EARTHWORK	44,500	
2.2	RUN WATER AND DRAINAGE TO NEW POOL EQUIPMENT AND COURTS	6,700	
2.3	TENNIS AND BASKETBALL COURT LIMEROCK, PAVING, COLOR AND ST	100,800	
2.4	FENCING AT POOL AND COURTS	55,000	
2.5	LANDSCAPING & IRRIGATION	114,500	
2.6	CONCRETE SIDE WALKS AROUND COURTS	24,600	
3.1	CONCRETE FOUNDATION FOR SHADE STRUCTURES	4,000	
6.1	FITNESS ROOM EXPANSION	48,700	
7.2	ROOFING - NONE	0	
12.0	POOL, SPRAY PARK AND DECK CONSTRUCTION	658,800	
12.1	SHADE STRUCTURES - TOTAL FOUR	40,000	
15.1	PLUMBING - SHOWER AT POOLS, DRINKING FOUNTAIN AT COURTS	5,400	
16.1	ELECTRICAL FOR POOL EQUIPMENT AND COURT LIGHTING	53,000	
			
SUB TOTAL	1,213,695	
	CONTINGENCY	7.00%	85,000	
	CONSTRUCTION FEE	7.00%	91,000	
	BUILDER'S RISK INSURANCE	0.60%	7,300	
	GENERAL LIABILITY	0.70%	8,500	
	PERFORMANCE & PAYMENT BOND		11,700	
	BUILDING PERMIT FEE		9,800	
	APPROX DESIGN FEES		95,000	
TOTAL ESTIMATED CONSTRUCTION COST	1,521,995	

HOFFMAN COMMERCIAL CONSTRUCTION

POOL / BUILDING / SITEWORK DETAILS

Pine Ridge Plantation CDD
SITE WORK SUMMARY
DESCRIPTION		QTY		UNIT	@	PRICE	
2.1	CLEAR SITE AND EARTHWORK	1	LS	44,500.00	44,500	
2.2
2.3	RUN WATER AND DRAINAGE TO NEW POOL EQUIPMENT A
TENNIS AND BASKETBALL COURT LIMEROCK, PAVING, CO	1
1	LS
LS	6,700.00
100,800.00	6,700	
					100,800	
2.4	FENCING AT POOL AND COURTS		1	LS	55,000.00	55,000	
2.5	LANDSCAPING & IRRIGATION		1	LS	114,500.00	114,500	
2.6	CONCRETE SIDEWALKS		1	LS	24,600.00	24,600	
					
		TOTAL		SITE WORK SUMMARY	346,100	
CLEAR SITE AND EARTHWORK
DESCRIPTION	QTY	UNIT	@	PRICE	
MOBILIZATION	1	LS	5,000.00	5,000	
EROSION CONTROL	1	LS	2,000.00	2,000	
SITE CLEAR & GRUB	2.00	AC	8,000.00	16,000	
IMPORT FILL - 12" at COURTS AND SPORTS FIELD	1,270	CY	9.00	11,400	
VIBRATORY COMPACTION AND FINE GRADE	34,500	SF	0.25	8,600	
ASBUILTS SURVEYS	1	LS	1,500.00	1,500	
METERS - EXISTING TO REMAIN		0	
			
TOTAL	CLEAR SITE AND EARTHWORK	44,500	
RUN WATER AND DRAINAGE TO NEW POOL EQUIPMENT AND COURTS
DESCRIPTION	QTY	UNIT	@	PRICE	
STORM DRAINAGE SYSTEM			
STORM STRUCTURES	1	EA	2,100.00	2,100	
12" PVC	80	LF	28.00	2,200	
WATER SYSTEM		0	
1" WATER LINE TO COURTS	250	LF	8.00	2,000	
1" WATER LINE TO POOL EQUIPMENT	50	LF	8.00	400	
			
RUN WATER AND DRAINAGE TO NEW POOL EQUIPMENT AND COURTS	6,700	
TENNIS AND BASKETBALL COURT LIMEROCK, PAVING, COLOR AND STRIPPING
DESCRIPTION	QTY	UNIT	@	PRICE	
TENNIS COURTS
BASKETBALL COURTS	780	SY	42.00	32,800	
	1,620	SY	42.00	68,000	
INCLUDES COLOR TOP COATS, NETS, EQUIPMENT FOR COURTS	0	
			
TENNIS AND BASKETBALL COURT LIMEROCK, PAVING, COLOR AND STRIPPING	100,800	
FENCING AT POOL AND COURTS
DESCRIPTION		QTY	UNIT	@	PRICE	
4' ALUM FENCING AT POOL
10' CHAIN LINK WITH WIND SCREEN AT COURTS
6' PVC SOLID FENCE AT POOL ENCLOSURE	340	LF	35.00	11,900	
	840	LF	45.00	37,800	
	150	LF	35.00	5,300	
			
TOTAL	FENCING AT POOL AND COURTS	55,000	

1	SCHEM DETAILS

DESCRIPTION		QTY	UNIT	@	PRICE	
IRRIGATION
LANDSCAPING
SOD AT SPORTS FIELD	1.0	LS	20,000.00	20,000	
	1	LS	60,000.00	60,000	
	34,500	SF	1.00	34,500	
		0	
TOTAL	LANDSCAPING & IRRIGATION	114,500	
2.6 CONCRETE SIDE WALKS AROUND COURTS
DESCRIPTION		QTY	UNIT	@	PRICE	
CONCRETE WALKS @ COURTS 5' WIDE	4,100	SF	6.00	24,600	
			
	TOTAL	CONCRETE SIDE WALKS AROUND COURTS	24,600	
3.1 CONCRETE FOUNDATION FOR SHADE STRUCTURES
DESCRIPTION	QTY		UNIT	@	PRICE	
CONCRETE FOUNDATIONS AT SHADE STRUCTURES		4	EA	1,000.00	4,000	
			
CONCRETE FOUNDATION FOR SHADE STRUCTURES	4,000	
6.1 FITNESS ROOM EXPANSION
DESCRIPTION	QTY	UNIT	@	PRICE	
ROUGH CARPENTRY			
DEMO OF EXISTING WALL. REMOVE WINDOWS	330	SF	5.00	1,700	
REMOVE AND SAVE SIMULATED STONE OFF COLUMNS	90	SF	2.00	200	
NEW 2X6 FRAMED WALLS	530	SF	10.00	5,300	
SHEATHING ON WALLS	530	SF	6.00	3,200	
FIBER-CEMENT PANELS AND BATTENS	400	SF	9.00	3,600	
INSTALL SIMULATED STONE SAVED WAINSCOT	120	SF	6.00	700	
INSTALL EXISTING WINDOWS	6	EA	200.00	1,200	
INSTALL NEW EXTERIOR DOOR AND HARDWARE	1	EA	2,800.00	2,800	
BATT INSULATION WALLS AND CEILINGS	830	SF	2.00	1,700	
INTERIOR DRYWALL WALLS AND CEILINGS	830	SF	8.00	6,600	
INTERIOR WOOD TRIM AND BASE	1	LS	500.00	500	
PAINTING	1,250	SF	3.00	3,800	
FLOORING	330	SF	10.00	3,300	
ELECTRICAL POWER AND LIGHTS	330	SF	20.00	6,600	
HVAC MINI SPLIT	1	LS	7,500.00	7,500	
			
TOTAL	FITNESS ROOM EXPANSION	48,700	
7.2 ROOFING - NONE
DESCRIPTION		QTY	UNIT	@	PRICE	
		
	TOTAL		ROOFING - NONE	0	
12 POOL, SPRAY PARK AND DECK CONSTRUCTION
DESCRIPTION	QTY	UNIT	@	PRICE	
MAIN POOL AND 2-LAP	2,500	SF	145.00	362,500	
SPLASH POOL	1,200	SF	200.00	240,000	
ADA LIFT INTO POOL	1	EA	5,000.00	5,000	
LANE ROPES-INCLUDED			
POOL SIGNAGE-INCLUDED			
POOL DECK - PAVERS	5,400	SF	9.50	51,300	
			
TOTAL POOL, SPRAY PARK AND DECK CONSTRUCTION	658,800	

SCHEM DETAILS

DESCRIPTION		QTY		UNIT	@	PRICE	
POOL SHADE STRUCTURES
COURTS SHADE STRUCTURE		3	EA	10,000.00	30,000	
		1	EA	10,000.00	10,000	
	TOTAL			SHADE STRUCTURES	40,000	
15.1 PLUMBING - SHOWER AT POOLS, DRINKING FOUNTAIN AT COURTS
DESCRIPTION	QTY		UNIT	@	PRICE	
PLUMBING			
SHOWER AT POOLS	2	EA	1,500.00	3,000	
HOSE BIBS AT POOL AND COURTS	2	EA	600.00	1,200	
WATER FOUNTAIN AT COURTS	1	EA	1,200.00	1,200	
			
TOTALWER AT POOLS, DRINKING FOUNTAIN AT COURTS	5,400	
16.1 ELECTRICAL FOR POOL EQUIPMENT AND COURT LIGHTING
DESCRIPTION	QTY		UNIT	@	PRICE	
SERVICE & DISTRIBUTION			
ELECTRICAL POWER TO POOL AND POOL EQUIPM	1	LS	15,000.00	15,000	
		0	
SITE LIGHTING			
DBL LT HEAD POLE FIXTURE AT COURTS	6	EA	4,500.00	27,000	
POLE FIXTURE AT POOL	2	EA	3,500.00	7,000	
CONDUITS FOR SECURITY & ACCESS CONTROLS	1	LS	4,000.00	4,000	
			
TOTAL AL FOR POOL EQUIPMENT AND COURT LIGHTING	53,000	

SCHEM DETAILS

SIXTH ORDER OF BUSINESS

RESOLUTION 2021-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PINE RIDGE PLANTATION COMMUNITY DEVELOPMENT DISTRICT APPROVING REQUEST FOR PROPOSAL DOCUMENTS FOR THE DISTRICT’S RECREATION IMPROVEMENT PROJECT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Pine Ridge Plantation Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes (the “Act”); and

WHEREAS, the Act authorizes the District to construct, operate, and maintain amenity and recreation facilities and associated neighborhood improvements; and

WHEREAS, it is in the District’s best interests to competitively solicit proposals through a Request for Proposals (“RFP”) process  for its 	Recreation improvement project (the “Project”); and

WHEREAS, the Board desires to approve in substantial form the RFP notice and Evaluation Criteria for the Project attached hereto as Exhibit A; and

WHEREAS, the Board desires to authorize the Chairman or Vice Chairman, in consultation with District staff, to effectuate any revisions to the documents attached as Exhibit A, and the preparation of the additional documents necessary to prepare a final RFP project manual for the Project, and other documents that are in the best interests of the District;

WHEREAS, the Board further desires to authorize the Chairman or Vice Chairman, in consultation with District staff, to approve the scope of the Project that will be subject to the RFP, the timing of the RFP notice, and all procedural matters related to the RFP.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PINE RIDGE PLANTATION COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. All of the representations, findings and determinations contained above  are recognized as true and accurate, and are expressly incorporated into this Resolution.

SECTION 2. The Board hereby approves in substantial form the documents attached hereto as Exhibit A, and subject to further review and revision by District staff as finally approved by the Chairman or Vice Chairman.

SECTION 3. The Board hereby authorizes the Chairman, in consultation with District staff, to 1) effectuate any revisions to the documents attached as Exhibit A, and the preparation

1

of the additional documents necessary to prepare the RFP; and 2) approve the scope of the Project that will be subject to the RFP, the timing of the RFP notice, and all procedural matters related to the RFP. Consistent with such approvals, the Chairman, District Manager, District Counsel, District Engineer, , District Architect, Secretary, and Assistant Secretaries are hereby authorized, upon the adoption of this Resolution, to do all acts and things required of them to effect the procurement contemplated by the RFP, and all acts and things that may be desirable or consistent with the RFP’s requirements or intent. The Chairman and Secretary are hereby further authorized to execute any and all documents necessary to affect the RFP. The Vice Chairman shall be authorized to undertake any action herein authorized to be taken by the Chairman, in the absence or unavailability of the Chairman, and any Assistant Secretary shall be authorized to undertake any action herein authorized to be taken by the Secretary, in the absence or unavailability of the Secretary.

SECTION 4. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 5. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 16th day of March, 2021.

ATTEST:	PINE RIDGE PLANTATION
COMMUNITY DEVELOPMENT DISTRICT

Secretary	Chairman/Vice Chairman

Exhibit A: RFP Notice and Evaluation Criteria

2

Exhibit A

RFP Notice and Evaluation Criteria

PINE RIDGE PLANTATION COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSAL FOR
PINE RIDGE PLANTATION 	RECREATION PROJECT

Notice is hereby given that the Pine Ridge Plantation Community Development District (“District”) will receive proposals for the following District project:

PINE RIDGE PLANTATION 	RECREATION PROJECT

The contract will require contractors to provide for the construction, labor, materials, and equipment necessary to construct (Insert description of improvements subject to RFP) and other associated scopes as more particularly described in the Project Manual and in accordance with the plans and specifications.

England-Thims & Miller, Inc., 14775 Old St. Augustine Road, Jacksonville, Florida 32258 (904) 642-8990. Plans may be obtained only as full size (24x36). It is recommended that prospective proposers email orders to

  

The Project Manual, consisting of the proposal package, contract, proposal form, plans, and other materials,

will be available for public inspection and may be obtained beginning

, 202_ at

:00 _.m. from

 	, P.E. (insert e-mail address) in advance to avoid printing delay and for cost information. Proposers may purchase as many Project Manuals as they would like. No partial Project Manual or plans will be available. The Project Manual will be available for pickup at the offices of England-Thims & Miller, Inc., 14775 Old St. Augustine Road, Jacksonville, Florida 32258.

:

There will be a pre-bid proposal conference at England-Thims & Miller, Inc., 14775 Old St. Augustine

Road, Jacksonville, Florida 32258, on

, 202_ at

_.m.

Proposals will be evaluated in accordance with the criteria included in the Project Manual. The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, provide for the delivery of the project in phases, and waive minor or technical irregularities in any Proposal, as it deems appropriate, if it determines in its discretion that it is in the District’s best interests to do so. Any protest of the Project Manual, including the terms and specifications, must be filed with the District within 72 hours of pickup of the Project Manual, together with a protest bond in a form acceptable to the District and in the amount of $10,00.00. In the event the protest is successful, the protest  bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses and attorney’s fees associated with hearing and defending the protest. Failure to timely file a protest will result in a waiver of proceedings under Chapter 190, Florida Statutes, and other law.

Thims & Miller, Inc., 14775 Old St. Augustine Road, Jacksonville, Florida 32258

Firms desiring to provide construction services for the referenced project must submit one original and

eight copies of the required proposal no later than 5:00 p.m. on

, 202_ at the offices of England-
.   The District’s Engineer  will

conduct a special public meeting at that place and time to publicly open the proposals. No official action will be taken at the meeting. The meeting is open to the public and will be conducted in accordance with the provisions of Florida law including but not limited to Chapter 190, Florida Statutes. A copy of the agenda for the meeting may be obtained from the District Engineer, at England-Thims & Miller, Inc., 14775 Old St. Augustine Road, Jacksonville, Florida 32258, or 	, P.E. (insert e-mail address). The meeting may be continued in progress without additional notice to a time, date, and location stated on the record. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at least forty-eight (48) hours before the meeting by contacting Governmental Management Services, LLC, the District Manager, at (904) 940-5850, or at 475 West Town Place, Suite 114, World Golf Village, St. Augustine, Florida 32092. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting the District Office.

Proposals shall be in the form provided in the Project Manual and submitted in a sealed envelope pursuant to the Instructions to Proposers. The District reserves the right to return unopened to the Proposer any proposals received after the time and date stipulated above. Each proposal shall remain binding for a minimum of one hundred and twenty (120) days after the proposal opening.

The successful Proposer will be required upon award to furnish a payment and performance bond for one hundred percent (100%) of the value of the contract, with a Surety acceptable to the District, in accordance with section 255.05, Florida Statutes.

All questions regarding the Project Manual or this project shall be directed in writing only to England- Thims & Miller, Inc., 14775 Old St. Augustine Road, Jacksonville, Florida 32258, or 	, P.E. (insert e- mail address). No phone inquiries please.

PINE RIDGE PLANTATION COMMUNITY DEVELOPMENT DISTRICT
Request for Proposals – 	Recreation Construction Project
Evaluation Criteria
Personnel.	(10 Points)

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel, including the project manager and field supervisor; present ability to appropriately staff and manage this project; evaluation of existing workload; proposed staffing levels, etc.)

Proposer’s Experience.	(20 Points)

(E.g. past record and experience of the respondent with Pine Ridge Plantation CDD; past record and experience in similar projects and with other CDD’s and units of government; volume of work previously performed by the firm; character, integrity, reputation, of respondent, etc.)

Understanding of Scope of Work.	(10 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Financial Capability.	(10 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity, necessary to complete the services required.

Price.	(25 Total Points)

Points available for price will be allocated as follows:

15 Points will be awarded to the Proposer submitting the lowest cost proposal , (i.e., the summation of the unit price extensions using quantity estimates provided, the allowances shown, plus the proposal contractor’s fee) for completing the work. All other proposals will receive a percentage of this amount based upon the difference  between the Proposer’s bid and the low bid.

10 Points are allocated for the reasonableness of unit prices and balance of bid.

Schedule.	(25 Points)

Points available for schedule will be allocated as follows:

15 Points will be awarded to the Proposer submitting the proposal with the most expedited construction schedule (i.e. the fewest number of days) for completing the work. All other proposals will receive a percentage of this amount based upon the difference between the Proposer’s timeline and the most expedited construction schedule.

10 Points will be allocated based on the Proposer’s ability to credibly complete the project within the Proposer’s schedule without a premium cost for accelerated work and demonstrate on-time performance. These points will also take into account the demonstration of Proposer’s understanding (through presentation in the proposal of a milestone schedule) of how to meet the required substantial and final completion dates and the delivery approach outlined in the Project Manual.

SEVENTH ORDER OF BUSINESS

A.

THE E-VERIFY MEMORANDUM OF UNDERSTANDING
FOR EMPLOYERS

ARTICLE I PURPOSE AND AUTHORITY
The parties to this agreement are the Department of Homeland Security (DHS) and the
Pine Ridge Plantation Community Development District (Employer). The purpose of this agreement is to set forth terms and conditions which the Employer will follow while participating in E-Verify.

E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS.
Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C.
§ 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, “Employment Eligibility Verification” and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts.

ARTICLE II RESPONSIBILITIES
RESPONSIBILITIES OF THE EMPLOYER
The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system:

Notice of E-Verify Participation
Notice of Right to Work
The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives’ contact information changes.

The Employer agrees to grant E-Verify access only to current employees who need E-Verify access. Employers must promptly terminate an employee’s E-Verify access if the employer is separated from the company or no longer needs access to E-Verify.

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The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual.

The Employer agrees that any Employer Representative who will create E-Verify cases will complete the E-Verify Tutorial before that individual creates any cases.

The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify.
The Employer agrees to comply with current Form I-9 procedures, with two exceptions:

If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at
888-464-4218.
If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool.
Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9.
The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9.

The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures.

The following modified requirements are the only exceptions to an Employer’s obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly
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employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify.
DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify.
The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability.

The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize.

The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU.

The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge.

The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status
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(including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464- 4218 (customer service) or 1-888-897-7781 (worker hotline).

The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD).

The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes.

The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at
E-Verify@dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify.

The Employer acknowledges that the information it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties.

The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, which includes permitting DHS, SSA, their contractors and other agents, upon
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reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify.

The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false.

The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS.

The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify.

The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU.

RESPONSIBILITIES OF FEDERAL CONTRACTORS
If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors.

In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify.

An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later.

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Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later.
Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later.
Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin
E-Verify verification of all existing employees within 180 days after the election.
The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as:
That Form I-9 is complete (including the SSN) and complies with Article II.A.6,
The employee’s work authorization has not expired, and
The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee’s Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen).
The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if:
The Employer cannot determine that Form I-9 complies with Article II.A.6,
The employee’s basis for work authorization as attested in Section 1 has expired or changed, or
The Form I-9 contains no SSN or is otherwise incomplete.
Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with

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Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual.
The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article.
The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements.

RESPONSIBILITIES OF SSA
SSA agrees to allow DHS to compare data provided by the Employer against SSA’s database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA’s database.

SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401).

SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer.

SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer.

Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218.
RESPONSIBILITIES OF DHS
DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by this MOU:

Automated verification checks on alien employees by electronic means, and
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Photo verification checks (when available) on employees.
DHS agrees to assist the Employer with operational problems associated with the Employer's participation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process.

DHS agrees to provide to the Employer with access to E-Verify training materials as well as an
E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify.

DHS agrees to train Employers on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials.

DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in
E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division,
U.S. Department of Justice.

DHS agrees to issue each of the Employer’s E-Verify users a unique user identification number and password that permits them to log in to E-Verify.

DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements.

DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry.

DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions.

ARTICLE III
REFERRAL OF INDIVIDUALS TO SSA AND DHS

REFERRAL TO SSA
If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify
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case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending.

The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation.

After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so.

The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary.

While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates.

The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA.

REFERRAL TO DHS
If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending.

The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation.

The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation.

If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the

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employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days.

If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally.

The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee’s Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by:

Scanning and uploading the document, or
Sending a photocopy of the document by express mail (furnished and paid for by the employer).
The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee’s documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch.

DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary.

While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates.

ARTICLE IV SERVICE PROVISIONS
A. NO SERVICE FEES
1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access.

ARTICLE V MODIFICATION AND TERMINATION
MODIFICATION
This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties.

Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes.
Page 10 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

TERMINATION
The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties.

Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer’s participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer’s business.

An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees.

The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify.

ARTICLE VI PARTIES
Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU.
Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees.
The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void.
Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer.
The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to,
Page 11 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA).
The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension.
The foregoing constitutes the full agreement on this subject between DHS and the Employer.
To be accepted as an E-Verify participant, you should only sign the Employer’s Section of the signature page. If you have any questions, contact E-Verify at 1-888-464-4218.

Page 12 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

Approved by:

Employer
Pine Ridge Plantation Community Development District	
Name (Please Type or Print)
Darren De Santis	Title	
Signature

Electronically Signed	Date

01/29/2021	
Department of Homeland Security – Verification Division	
Name (Please Type or Print)
USCIS Verification Division	Title	
Signature
Electronically Signed	Date
01/29/2021	

Page 13 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

Information Required for the E-Verify Program

Information relating to your Company:	

Company Name	Pine Ridge Plantation Community Development District	

Company Facility Address	475 West Town Place Saint Augustine, FL 32092	

Company Alternate Address		
County or Parish	
SAINT JOHNS	
Employer Identification Number	
204496459	
North American Industry Classification Systems Code	
925	

Parent Company		
Number of Employees	1 to 4	
Number of Sites Verified for	1	

Page 14 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State:

FLORIDA	1 site(s)

Page 15 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

Information relating to the Program Administrator(s) for your Company on policy questions or operational problems:
Name	Kelly Adams Phone Number	(865) 717 - 7700 Fax Number
Email Address	kadams@gmstnn.com

Name	Darren A De Santis Phone Number	(954) 721 - 8681 ext. 208 Fax Number
Email Address	ddesantis@gmssf.com

Page 16 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

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Page 17 of 17 E-Verify MOU for Employers | Revision Date 06/01/13

D.

1.

Pine Ridge Plantation Community Development District 4200 Pine Ridge Parkway, Middleburg, Florida 32068 904-509-6445
Date:	March 16, 2021
To:	Pine Ridge Plantation CDD, Board of Supervisors From:	Maria Cranford, Amenity Manager &
Thomas Chewning, Operations Manager
Re:	Monthly Facility Memorandum

Completed Items:
Several chipped pavers were replaced on the pool deck
Light globe to the ceiling fan above the outdoor countertop was re- attached
Several of the stacked stones to the entryway pillars were secured
New weather stripping was added to the fitness center door
Paint was touched up on the entry gate and side maintenance gate
Rotting board was replaced on the playground bridge. High usage areas were also repainted
Drywall repairs have been made in the clubhouse
Curbs and sidewalks in front of the amenity center and parking lot have been pressure washed
Exterior fencing in rear of pool deck was secured.

Landscaping & Lakes:
Down to Earth continues to maintain the grounds throughout.
Lake Doctor’s continues to maintain the lakes.
RMS continues to inspect and clean all the lakes and outfall structures.

Amenity Manager:
Total number of clubhouse rentals for January, February, and March = 12
Work order was submitted with the county to get the sidewalk repaired near Buggy Whip Trail
New pads were purchased for some of the weight machines to replace the ones with clears signs of wear and tear
Both of our elliptical machines are being replaced under warranty due to bad welds at the shaft
Elevation motor was replaced on one of the treadmills
Community yard sale is being planned for April 10th and 11th from 8 a.m. to 1 p.m.
Water slide will run March 13th, 14th, 20th and 21st from 11 to 5 p.m. for spring break
Rocco’s Pizzeria was at the amenity center from 5 to 8 p.m. on January 12th and February 16th. They are booked to return on March 11th and again on April 15th
Viva Mi Familia was at the amenity center from 5 to 8 p.m. on January 19th and February 9th for Taco Tuesday. They are scheduled to return on March 23rd
San Marco Chz Fry Co was at the amenity center on February 2nd and March 9th from 5 to 7:30 p.m. They are scheduled to return on April 13th
El Agave Azul was at the amenity center from 4:30 to 8 p.m. on January 23rd and March 2nd. They will be returning on March 16th and April 6th for Taco Tuesdays
Abstrakt Filipino Essence is scheduled to be at the amenity center on March 17th and again on April 21st from 5 to 8 p.m.
Hapa Li will be at the amenity center from 5 to 7:30 p.m. on March 24th and April 20th
Latina’s Krazy Kitchen was at the amenity center on February 24th from 5 to 8 p.m. They are scheduled to return on March 25th and April 22nd
Food Addictz on the Run is scheduled to be at the amenity center on March 18th from 5 to 8p.m.
Butt Hutt Smokehouse and Nitrogen Creamery were both at the amenity center on March 3rd from 5 to 8 p.m.

Butt Hutt Smokehouse will be at the amenity center again on April 28th, May 5th and June 2nd from 5 to 8 p.m.

5.

AIIMfelfller
CONTRACTORS
7749 Norma ndy Blvd #145-347
Jackso nvill e, Fl. 3 2221
Ph (904) 78I-7060	Fax (9 04) 619-5 011

CGC1 523954	CMC1250093 CFC1428601 CCC1329086

Tynes HOA

Attn:Maria - Riverside Management 2 10 21
Re:fence replacement

All Weather Contractors is proposing the following services for the below mentioned prices. Any item not specifically mention ed is subject to a written change order.

>demo and remove up to 240 lin ft of deterio rated wood fence along the blvd per management
> suppl y and install up to 240 !in ft of new white vinyl 3 rail fence to match the existing
by the amenites center as close as possible
>new vinyl sleeves will be installed over pressure vterated 4 x 4 poist with concrete around the base of the each post
> cl ea n up job and haul aw ay debris
Projects und er $ 10,000.00 arc due on comple tion. Projects over$ 10, 0 00.0 0 require a 20% mobilization draw followed by 50%, 20%
and I 0 % upon complet ion (so me excepti ons apply) This proposal may be withdram1at any time.
Payme nts are considered late 30 days a fter invoice appro val(s) and arc subject to 2.0% per month intere st plus fees.
Many projects req uire a Notice to Owner. If you receive such please understand this is not a lien o n your property and is merely making the Owner aware of services per Florida Statute.

Total Price $7,770.00

Proposal Signed by_ _

_ _ _ _ _ _ _

Printed Nam e_ _

_ _ _

_ _ _

Thank you for your conside rati on Scott Haine s -C 90 4 .40 2 .6561

♦

<	'""
ARMSTRONG FENCE CO
s ,• ·1111  11,;  l h,1     :0:1n1  1111•,;1   1

Fence Proposal

TO: ops@ rms.hf.com
JOB: 4200 Pineridge Parkway
PHONE: 904-23-9 5723

Date: 2/11/2021

Armstrong Fence Coa leaderin perimeter secur ity throughout the Southeastern United States intends to submit a bid for subject project.

Pvc Fence Proposal to include the following:
I. Provide and Install (296ft) of2-rail white ranch style pvc
-post to be 5"x 5" x6' routed for 2-rails
-rails to be 1-1/2 " x 5-1/2"
-post to have flat cap
-all post to have 3500psi concrete footer

2. Rem ove and Haul away existing (296ft) of wood railing

11,is quote is only good until	Ma rch 13. 2021

TOTAL FOR COMPLETE PROJECT:	$4, 448.00

' includes all taxes and fees

 	

Accepted Dy

SUBMITTED BY: Andrew \\' ill iallliou
Armstro11g Frn rr Co. 3 (i'l'nlk ym rnl r\\p·
Jacksomi lle, FL 32206 Phone: 90-\,6 12-1 2 76
Fax: 90-l- 356 -2332	l 1W	I

Date

g
BEST FENCE&RAIL

7 380 Philips Hwy, Suite 103B	Officc (904) 268-1638
J.ickso nvilk , fl. 32256.............................Fax (90 ) 230-2780
3 Year Labor " 'arrant)·~ Lifetime Manufocture's "· arrant)· on :'.\Iate1iah

PROPOS AL/CONTRACT

FENCE HEIGHT: OJ'	0- 1'	0  4.5'     Os'	0 6'

os· □T I

Customer: Riw rside l\Igmt - Piue Ridge
Add ress: _42_0_0_nPe._i Rdig_:::  e_P_k_w .y=

_

TERRAIN:    0  Ern 1

□slight	□s teer

C LEAR ING: OLD FENCE: GRA DE:
HOA/ARB:

D Brst Fence
0 Best Fr ncc
0 To_r l,. c -rl
0 Best Fence

--

D Customer

-

□NI A

n NIA

 !\Iiddleburg, FL 32068	

 	0 Follow Gradr □ NIA 

0 Customer

□ N I A

Communil)': Pine Ridge

-------------------

0 c ustomrr

□ NIA

Phonc: 90.i-239-5722 Timi - 90.i-288-7667 Maria
Em ail: ops @rmsuf.com

\ ',
t: 1

I
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I

Furnish and Install 300 1 of 4 1 high white 4-rail split rail style vinyl fence. Price includes tear down and haul away of existing fence. All posts to be set in concrete.

Cus to mer musI assume rcsponsibilit)·for pb .:cmcnl of fence unless all
ppropriJtc su rw r pins ( m rtJ I pipes) or concrr tc monum ents a rc un.:owmi prior 10   in su lla1ion. Best  f c ncc Co ., In c will assist m,·nrr in locJt  ing  p ins if prm·ided cor r of surw r- ,\ )) ma terials will rc maim propcrtr of Best Fence, Co. , In c. u ntil paid in full.
8)"signing, CU lomcr Jguc s lo proro1.tlincludingmJ.lt ri Jh , p1iccs,lrmll & limitations .is oullincJ aboYt. Any alIN JI ion or dn; a1ion fromabo\'c sp lfications in\'01\'ing u:1ra Cili 1S 1·,ill berxcrnltd onl'}uron l\'rillcn order.and ,,i ll cornran n lra di.lrgcowr JnJ abo\'C lhc cslim,,lc. All agreemenst conlingenl uron Wil es. accidents, or dc-t.1ys bt')·ondou1 control. Best FenceCo, Inc. is nol rcsro nsib.Jc for dJmJgelo undergr oundob-.ll,ru liom such as ulililks, sprinkler lines. pes, etc. Returned chc, d s 3JC mbjc,1 to,1, Sl5.00scnicc

Total Feet
Sub"Iota!

300'

Total Price S6 'JOO· OO
Dcnosit Bafancr due

Prooosal is eoo d for

3 o dars

rec. Cancelled orders will e subject to a 50% restockingfee.

Jo  b	12102112

I

Pavment Terms Best Fcnc<': KH
Customrr :

1/2 down balance due at completio n

Date:
Date:

NINTH ORDER OF BUSINESS

A.

MINUTES OF MEETING PINE RIDGE PLANTATION
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Pine Ridge Plantation Community Development District was held on Tuesday, January 19, 2021 at 6:00 p.m. at the Pine Ridge Plantation Amenity Center, 4200 Pine Ridge Parkway, Middleburg, Florida.

Present and constituting a quorum were:

Matt Biagetti	Chairman
Jeff Arp	Vice Chairman
Jerry Ritchie	Supervisor
Jeff Lewis	Supervisor
Nelson Nazario	Supervisor Also present were:
Ernesto Torres	District Manager
Wes Haber	District Counsel by phone
Maria Cranford	Amenity Manager
Larry Edmiston	Operations Manager by phone
Mike Lucas	Bashaum & Lucas

FIRST ORDER OF BUSINESS	Roll Call
Mr. Torres called the meeting to order at 6:00 p.m. and a quorum was present.

SECOND ORDER OF BUSINESS	Public Comments
Mr. Torres asked for any public comments on agenda items from anyone attending via phone. Hearing no audience comments, the next item followed.

THIRD ORDER OF BUSINESS	Discussion of Architect Scope or Conceptual
Design
Mr. Torres stated that within the agenda there was a preliminary construction estimate as well as a conceptual drawing for design.

Mr. Lucas noted before presenting that he had done an analysis on the construction portion of the pool, concluding that there were more than enough bathrooms to accommodate the pool addition. He noted that if the Board wanted, they could still use a portion of the funds allotted for that to renovate the current bathrooms.
Mr. Wilber presented the new layout design with an estimate from Crown Pools, explaining the reasoning for location of the pool and splashpad, including distance and square footage. He added that the deck and pool configuration could always change and pointed out some of the key elements of the design such as lap lanes, sun shelf, and an open activity pool. He also noted that there were some things that were not asked for that he felt were necessary, including three shade structures at $10,000 per unit and a generic splash pad. He also added that there were other items such as adding larger pool equipment where the cost would be incorporated in with an added water source and pumps and filters, as well as deck safety lights. Mr. Lucas asked if the CDD had a truck that came to deliver the chlorine, to which Ms.
Cranford answered yes. He offered the idea of putting in a gravel path to cover the ruts, and the Board agreed that they would look into it.
Mr. Wilber presented the proposal of having a soccer field that would be labeled as a “play field” to avoid regulations, two tennis courts, two pickle ball courts, and a half-court for basketball. He also added the proposal of sidewalks throughout the courts.
Mr. Nazario asked Ms. Cranford what her opinion was as far as what would be used the most between the four courts being put in place, to which she responded that the basketball court would be the most used. Mr. Nazario thought that it seemed like a mistake to lend the least amount of territory to the basketball court when it would be used the most. Mr. Biagetti had a similar concern to the fact that the soccer field had the largest amount of territory.
Ms. Cranford also brought up the issue that the field there was used for recreational activities throughout the year and it would therefore cause issues in the future.
Mr. Wilber noted that they could change the amount of courts as well as the location and layout of the courts.
The Board agreed that they would blend the tennis and pickleball courts with a portable net, and two half-size basketball courts while keeping the “playing field.”

2

Mr. Wilber went over the line item costs for each part of the project, including pole lights, fencing, signage, shade structures, site drainage, sidewalks, landscape and irrigation, and the play field.
The Board discussed the size of the expansion of the fitness center, coming to the conclusion that Mr. Lucas would come back with a modified proposal based on the changes discussed above at the next meeting on February 16th.

FOURTH ORDER OF BUSINESS	Consideration of Clay County Sheriff’s
Office Secondary Employment Contract
Mr. Torres stated that this item was something that the county did every year and asked for the Board’s approval.

On MOTION by Mr. Biagetti, seconded by Mr. Arp, with all in favor, the Clay County Sheriff’s Office Secondary Employment Contract, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Playground	Structure
Proposals
Mr. Edmiston stated that he wanted to update Mr. Torres about the wood playground equipment conversation that they had during the last meeting, noting that he gave an analysis on the equipment and that the majority of it would be salvageable for a safe set of equipment.
Mr. Torres stated there was no action required by the Board.

SIXTH ORDER OF BUSINESS	Consideration of Roof Cleaning
Mr. Edmiston stated that he had a couple of proposals, one for $2,736 that included a low pressure salt wash for 10,154 square feet as well as a lift rental, and the other was from Greener Vision totaling $1,300. The Board decided to accept the proposal from Greener Vision, and Mr. Torres asked for a motion to approve.

On MOTION by Mr. Biagetti, seconded by Mr. Nazario, with all in favor, the Roof Cleaning Proposal from Greener Vision totaling
$1,300, was approved.

3

SEVENTH ORDER OF BUSINESS	Appointment of Audit RFP Committee
Mr. Torres stated that traditionally the Board became the Audit Committee, and asked for a motion to approve.

On MOTION by Mr. Biagetti, seconded by Mr. Lewis, with all in favor, the Appointment of the Board as the Audit RFP Committee, was approved.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Haber noted that they had sent a memo stating that CDDs were obligated to comply with the new E-Verify system. He explained what the premise was, summarizing that it was a tool used by the Department of Homeland Security to ensure that employers were verifying that any employees hired were legally qualified to work. He also noted that in any future agreements a provision would be included that obligated contractors to use the E-Verify system as well.

District Manager
Mr. Torres stated he had nothing further to report.

Engineer
There being none, the next item followed.

Operations Manager – Report
Mr. Edmiston updated the Board on the fact that he still had Down to Earth covering the landscaping and that Lake Doctors was maintaining the lakes throughout the CDD. He added that he had paperwork that needed to be completed regarding the pool area, and that they had removed all of the holiday decorations, as well as the fact that they had started the maintenance plan to renew the playground park. He also stated that there were 5 lights in the gym that were replaced and one that still needed to be replaced, as well as 11 electrical receptacles that had to be replaced and some concrete repair at the amenity center.
He noted that he was still dealing with the irrigation pieces that were sticking up in the grass, explaining that he got an estimate to get them lowered into the ground but that it was too costly and therefore they chose to look into different solutions.

4

Amenity Manager
Ms. Cranford noted that there were a few residents that had brought up an issue about an area along the sidewalk for Camp Ridge Road where there was an eroded mound that was causing issues. The residents requested that they put shrubs to cover and block the spot. The Board agreed they would look into getting shrubs put in to cover the area.
She also noted that there was a problem with the thermostat in one facility and that it had to be replaced. She noted that she had started buying supplies for the Spring event.

NINTH ORDER OF BUSINESS	Public Comments/Supervisor’s Requests Public Comments:
There being none, the next item was followed.

Supervisor Requests:
Mr. Biagetti had a complaint about the wood fence along Times North and asked if they could possibly get split-rail PVC to match the rest of the fencing. Mr. Torres noted that they would get a quote for it.

TENTH ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the November 17, 2020 Meeting
Mr. Torres presented the meeting minutes and asked if there were any questions.

On MOTION by Mr. Biagetti seconded by Mr. Ritchie, with all in favor, the Meeting Minutes of the November 17, 2020 Meeting, were approved.

Balance Sheet and Statement of Revenues & Expenditures for the Period Ending December 31, 2020
Mr. Torres pointed out on Page 3 the total expenditures, he compared the prorated amount of $150,000 and the actual amount $114,000, so they ended up being under, and also noted that the Capital Reserves were at $327,000.

5

Assessment Receipts Schedule
Mr. Torres noted that the Assessment Receipts Schedule shows that they are over 100% collected.

Approval of Check Register
Mr. Torres presented the check register from all of October totaling $116,848,87.

On MOTION by Mr. Biagetti seconded by Mr. Ritchie, with all in favor, the Check Register, was approved.

ELEVENTH ORDER OF BUSINESS	Next Scheduled Meeting – 3/16/21 @ 6:00
p.m. at the Pine Ridge Plantation Amenity Center
Mr. Torres stated the next scheduled meeting would be a special meeting on February 16, 2021 at 6:00 p.m., and that they would have a Board of Supervisors meeting on March 16, 2021 at 6:00 p.m.

TWELTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Biagetti seconded by Mr. Nazario with all in favor the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

6

B.

PINE RIDGE PLANTATION
COMMUNITY DEVELOPMENT DISTRICT COMBINED BALANCE SHEET
January 31, 2021

Governmental Fund Types 
Capital	Debt	Capital	Totals
 	General		 	Reserve	 	Service		 	Projects		 	2021	

ASSETS:

CASH	$114,253	$151,608	---	---	$265,861	
INVESTMENTS						
Reserve A-1	---	---	$173,593	---	$173,593	
Reserve A-2	---	---	$115,100	---	$115,100	
Revenue A	---	---	$909,232	---	$909,232	
Interest A-1	---	---	$0	---	$0	
Interest A-2	---	---	$0	---	$0	
Construction	---	---	---	$1,865,893	$1,865,893	
Cost of Issuance	---	---	---	$14,423	$14,423	
State Board	$465,784	$200,434	---	---	$666,218	
US Bank Custody	$529,725	---	---	---	$529,725	
Prepaid Expneses	$2,700	---	---	---	$2,700	

TOTAL ASSETS	 	$1,112,462	 	$352,042 	$1,197,925	 	$1,880,316	 	$4,542,746 

LIABILITIES:		
ACCOUNTS PAYABLE	$11,464	---	---	---	$11,464	
ACCRUED EXPENSES	$1,997	---	---	---	$1,997	
FUND BALANCES:
ASSIGNED	

$30,511	

---	

---	

---	

$30,511	
UNASSIGNED	$1,065,790	---	---	---	$1,065,790	
RESTRICTED FOR DEBT SERVICE	---		$1,197,925	---	$1,197,925	
RESTRICTED FOR CAPITAL PROJECTS	 	---	 	$352,042 	 	---	 	$1,880,316 	 	$2,232,358 	
TOTAL LIABILITIES & FUND EQUITY						
& OTHER CREDITS	$1,112,462	$352,042	$1,197,925	$1,880,316	$4,542,746	

1

 DESCRIPTION	 REVENUES:	ADOPTED
 	BUDGET			PRORATED BUDGET
     THRU 01/31/21			ACTUAL
    THRU 01/31/21			
 	VARIANCE		
Assessments - Tax Collector	$538,283		$528,196		$528,196		$0	
Misc./Facility Rental Income	$3,000		$1,000		$1,575		$575	
Interest Income	$5,000		$1,667		$409		($1,258)	
TOTAL REVENUES	 	$546,283 		 	$530,863 		 	$530,180 		 	($683) 	
EXPENDITURES:								
ADMINISTRATIVE:								
Supervisors Fees/FICA Taxes	$10,334		$3,445		$3,230		$215	
Engineering	$7,000		$2,333		$0		$2,333	
Attorney	$20,000		$6,667		$1,095		$5,572	
Annual Audit	$3,100		$0		$0		$0	
Assessment Roll	$5,260		$5,260		$5,260		$0	
Arbitrage	$1,200		$0		$0		$0	
Trustee	$6,000		$0		$0		$0	
Dissemination	$5,000		$1,667		$1,667		($0)	
Management Fees	$44,290		$14,763		$14,763		$0	
Computer Time	$1,000		$333		$333		$0	
Telephone	$350		$117		$48		$69	
Postage	$1,000		$333		$322		$11	
Printing & Binding	$1,200		$400		$345		$55	
Insurance	$8,390		$8,390		$8,009		$381	
Legal Advertising	$2,500		$833		$311		$522	
Other Current Charges	$600		$200		$140		$60	
Website Domain	$1,200		$400		$400		$0	
Office Supplies	$300		$100		$73		$27	
Dues, Licenses & Subscriptions	$175		$175		$175		$0	
ADMINISTRATIVE EXPENDITURES	 	$118,899 		 	$45,416 		 	$36,171 		 	$9,245 	
GROUNDS MAINTENANCE:								
Landscape Maintenance	$100,000		$33,333		$29,219		$4,114	
Lake Maintenance	$9,300		$3,100		$2,980		$120	
Electric	$2,500		$833		$493		$340	
Water	$39,000		$13,000		$5,546		$7,454	
Repairs And Maintenance	$20,000		$6,667		$2,129		$4,538	
Contingencies	$4,451		$1,484		$0		$1,484	
GROUNDS MAINTENANCE EXPENDITURES	 	$175,251 		 	$58,417 		 	$40,367 		 	$18,050 	

2

 DESCRIPTION	 EXPENDITURES:
AMENITY CENTER	ADOPTED
 	BUDGET			PRORATED BUDGET
     THRU 01/31/21			ACTUAL
    THRU 01/31/21			
 	VARIANCE		
Insurance	$9,911		$9,911		$9,911		$0	
General Facility Maintenance	$15,000		$5,000		$4,277		$723	
Repairs & Replacements	$15,000		$5,000		$5,049		($49)	
Recreational Passes	$500		$167		$0		$167	
Postage	$100		$33		$0		$33	
Printing & Email Marketing	$125		$42		$0		$42	
Office Supplies	$700		$233		$0		$233	
Other Current Charges	$250		$83		$0		$83	
Permit Fees	$250		$0		$0		$0	
Contingency	$5,000		$1,667		$0		$1,667	
Special Events	$12,000		$4,125		$4,125		$0	
Refuse Service	$6,816		$2,272		$2,249		$23	
Security	$10,000		$3,333		$1,011		$2,322	
Gate Monitor	$5,700		$1,900		$0		$1,900	
Utilities								
Water & Sewer	$3,700		$1,233		$1,179		$54	
Electric	$23,000		$7,667		$6,577		$1,090	
Cable/Phone/Internet	$3,300		$1,100		$1,131		($31)	
Management Contracts
Amenity Management	
$54,549		
$18,183		
$18,183		
$0	
Facility Assistant	$18,561		$6,187		$0		$6,187	
Field Management Services	$21,321		$7,107		$7,107		$0	
Lifeguards	$16,500		$0		$0		$0	
Pool Maintenance	$12,500		$4,167		$4,167		($0)	
Pool Chemicals	$12,306		$4,102		$4,102		$0	
Janitorial	$7,740		$2,580		$2,580		$0	
Janitorial Supplies	$3,200		$1,067		$304		$763	
AMENITY CENTER EXPENDITURES	 	$258,029 		 	$87,159 		 	$71,952 		 	$15,207 	
OTHER FINANCIAL SOURCES/(USES)								
Capital Projects - Transfer Out	$24,614		$24,614		$24,614		$0	
TOTAL OTHER FINANCIAL SOURCES/(USES)	 	$24,614 		 	$24,614 		 	$24,614 		 	$0 	
TOTAL EXPENDITURES	 	$576,794 		 	$215,606 		 	$173,104 		 	$42,502 	
EXCESS REVENUES (EXPENDITURES)	 	($30,511) 				 	$357,077 			
FUND BALANCE - Beginning	$30,511				$741,924			
FUND BALANCE - Ending	 	$0 				$1,099,001			

3

	
ADOPTED		
	BUDGET	Oct	Nov	Dec	Jan	Feb		Mar		Apr		May		Jun		Jul		Aug		Sep		TOTAL	
REVENUES:																							
Assessments - Tax Collector	$538,283	$0	$13,994	$435,215	$78,988		$0		$0		$0		$0		$0		$0		$0		$0	$528,196	
Interest Income	$5,000	$148	$108	$83	$70		$0		$0		$0		$0		$0		$0		$0		$0	$409	
Misc./Facility Rental Income	$3,000	$300	$225	$225	$825		$0		$0		$0		$0		$0		$0		$0		$0	$1,575	
TOTAL REVENUES	$546,283	$448	$14,327	$435,523	$79,883		$0		$0		$0		$0		$0		$0		$0		$0	$530,180	

EXPENDITURES:																							
ADMINISTRATIVE:																							
Supervisors Fees/FICA Taxes	$10,334	$0	$1,077	$1,077	$1,077		$0		$0		$0		$0		$0		$0		$0		$0	$3,230	
Engineering	$7,000	$0	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
Arbitrage	$1,200	$0	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
Dissemination	$5,000	$417	$417	$417	$417		$0		$0		$0		$0		$0		$0		$0		$0	$1,667	
Assessment Roll	$5,260	$5,260	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$5,260	
Attorney	$20,000	$152	$943	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$1,095	
Annual Audit	$3,100	$0	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
Trustee	$6,000	$0	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
Management Fees	$44,290	$3,691	$3,691	$3,691	$3,691		$0		$0		$0		$0		$0		$0		$0		$0	$14,763	
Computer Time	$1,000	$83	$83	$83	$83		$0		$0		$0		$0		$0		$0		$0		$0	$333	
Telephone	$350	$0	$0	$0	$48		$0		$0		$0		$0		$0		$0		$0		$0	$48	
Postage	$1,000	$10	$143	$18	$151		$0		$0		$0		$0		$0		$0		$0		$0	$322	
Printing & Binding	$1,200	$146	$6	$160	$33		$0		$0		$0		$0		$0		$0		$0		$0	$345	
Insurance	$8,390	$8,009	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$8,009	
Legal Advertising	$2,500	$109	$110	$46	$46		$0		$0		$0		$0		$0		$0		$0		$0	$311	
Other Current Charges	$600	$15	$0	$112	$13		$0		$0		$0		$0		$0		$0		$0		$0	$140	
Website Domain	$1,200	$100	$100	$100	$100		$0		$0		$0		$0		$0		$0		$0		$0	$400	
Office Supplies	$300	$11	$0	$62	$0		$0		$0		$0		$0		$0		$0		$0		$0	$73	
Dues, Licenses & Subscriptions	$175	$0	$175	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$175	
ADMINISTRATIVE EXPENDITURES	$118,899	$18,002	$6,744	$5,766	$5,658		$0		$0		$0		$0		$0		$0		$0		$0	$36,171	

GROUNDS MAINTENANCE:																							
Landscape Maintenance	$100,000	$7,240	$7,560	$7,160	$7,259		$0		$0		$0		$0		$0		$0		$0		$0	$29,219	
Lake Maintenance	$9,300	$670	$770	$770	$770		$0		$0		$0		$0		$0		$0		$0		$0	$2,980	
Electric	$2,500	$134	$135	$111	$113		$0		$0		$0		$0		$0		$0		$0		$0	$493	
Water	$39,000	$1,342	$1,561	$1,521	$1,121		$0		$0		$0		$0		$0		$0		$0		$0	$5,546	
Repairs And Maintenance	$20,000	$476	$877	$605	$171		$0		$0		$0		$0		$0		$0		$0		$0	$2,129	
Contingencies	$4,451	$0	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
GROUNDS MAINTENANCE EXPENDITURES	$175,251	$9,862	$10,903	$10,167	$9,434		$0		$0		$0		$0		$0		$0		$0		$0	$40,367	

4

TOTAL

Sep

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan

Dec

Nov

Oct

ADOPTED
BUDGET

AMENITY CENTER

$9,911	$9,911	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$9,911	
$15,000	$706	$826	$2,501	$245	$0	$0	$0	$0	$0	$0	$0	$0	$4,277	
$15,000	$2,297	$901	$969	$882	$0	$0	$0	$0	$0	$0	$0	$0	$5,049	
$500	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$100	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$125	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$700	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$250	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$250	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$5,000	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$12,000	$1,663	$0	$2,462	$0	$0	$0	$0	$0	$0	$0	$0	$0	$4,125	
$6,816	$550	$550	$549	$600	$0	$0	$0	$0	$0	$0	$0	$0	$2,249	
$10,000	$389	$389	$149	$84	$0	$0	$0	$0	$0	$0	$0	$0	$1,011	
$5,700														
														
$3,700	$298	$292	$298	$292	$0	$0	$0	$0	$0	$0	$0	$0	$1,179	
$23,000	$1,587	$1,477	$1,629	$1,884	$0	$0	$0	$0	$0	$0	$0	$0	$6,577	
$3,300	$274	$274	$274	$308	$0	$0	$0	$0	$0	$0	$0	$0	$1,131	
														
$54,549	$4,546	$4,546	$4,546	$4,546	$0	$0	$0	$0	$0	$0	$0	$0	$18,183	
$18,561	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$21,321	$1,777	$1,777	$1,777	$1,777	$0	$0	$0	$0	$0	$0	$0	$0	$7,107	
$16,500	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$12,500	$1,042	$1,042	$1,042	$1,042	$0	$0	$0	$0	$0	$0	$0	$0	$4,167	
$12,306	$1,026	$1,026	$1,026	$1,026	$0	$0	$0	$0	$0	$0	$0	$0	$4,102	
$7,740	$645	$645	$645	$645	$0	$0	$0	$0	$0	$0	$0	$0	$2,580	
$3,200	$75	$58	$99	$72	$0	$0	$0	$0	$0	$0	$0	$0	$304	
$258,029	$26,784	$13,801	$17,965	$13,402	$0	$0	$0	$0	$0	$0	$0	$0	$71,952	
														
$552,180	$54,648	$31,449	$33,898	$28,495	$0	$0	$0	$0	$0	$0	$0	$0	$148,490	

$24,614	

$0	

$0	

$0	

$24,614	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$24,614	
($30,511)	#REF!	#REF!	#REF!	#REF!	$0	$0	$0	$0	$0	$0	$0	$0	$357,077	

Insurance
General Facility Maintenance Repairs & Replacements Recreational Passes
Postage
Printing & Email Marketing Office Supplies
Other Current Charges
Permit Fees Contingency Special Events Refuse Service Security
Gate Monitor
Utilities
Water & Sewer Electric Cable/Phone/Internet
Management Contracts Amenity Management Facility Assistant
Field Management Services
Lifeguards
Pool Maintenance Pool Chemicals Janitorial Janitorial Supplies
AMENITY CENTER EXPENDITURES

TOTAL EXPENDITURES OTHER SOURCES/(USES):
Capital Projects - Transfer Out

EXCESS REVENUES (EXPENDITURES)

5

Capital Reserve Funding - Transfer In	$24,614		$24,614		$24,614		$0	
Interest	$0		$0		$147		$147	
TOTAL REVENUES	 	$24,614 		 	$24,614 		 	$24,761 		 	$147 	
EXPENDITURES:								
Capital Outlay	$20,000		$6,667		$0		$6,667	
Culture/Recreation	$20,001		$6,667		$0		$6,667	
TOTAL EXPENDITURES	 	$40,001 		 	$13,334 		 	$0 		 	$13,334 	
EXCESS REVENUES (EXPENDITURES)	 	($15,387) 		 			 	$24,761 		 		
FUND BALANCE - Beginning	$334,863				$327,282			
FUND BALANCE - Ending	$319,476				$352,042			

6

Assessments - Tax Roll	$933,481		$909,209		$909,209		$0	
Interest Income	$3,000		$1,000		$14		($986)	
TOTAL REVENUES	 	$936,481 		 	$910,209 		 	$909,223 		 	($986) 	
EXPENDITURES:								
DS 2006
Interest Expense - 11/1	
$277,155		
$277,155		
$0		
$277,155	
Principal Expense - 5/1	$380,000		$0		$0		$0	
Interest Expense - 5/1	$277,155		$0		$0		$0	
DS 2020A1
Interest Expense - 11/1	
$0		
$0		
$28,866		
($28,866)	
DS 2020A2
Interest Expense - 11/1	
$0		
$0		
$11,688		
($11,688)	
TOTAL EXPENDITURES	 	$934,310 		 	$277,155 		 	$40,554 		 	$236,601 	
OTHER FINANCIAL SOURCES/(USES)								
Other Bond Service Costs	$0		$0		$0		$0	
Interfund Transfer In/(Out)	$0		$0		$0		$0	
TOTAL OTHER FINANCIAL SOURCES/(USES)	 	$0 		 	$0 		 	$0 		 	$0 	
EXCESS REVENUES (EXPENDITURES)	 	$2,171 				 	$868,669 			
FUND BALANCE - Beginning	$459,194				$329,257			
FUND BALANCE - Ending	$461,366				$1,197,925			

7

Interest Income	$0		$0		$33		$33	
TOTAL REVENUES	 	$0 		 	$0 		 	$33 		 	$33 	
EXPENDITURES:								
Capital Outlay	$0		$0		$0		$0	
Cost of Issuance	$0		$0		$3,300		($3,300)	
TOTAL EXPENDITURES	 	$0 		 	$0 		 	$3,300 		 	($3,300) 	
OTHER FINANCIAL SOURCES/(USES)								
Interfund Transfer In/(Out)	$0		$0		$0		$0	
TOTAL OTHER FINANCIAL SOURCES/(USES)	 	$0 		 	$0 		 	$0 		 	$0 	
EXCESS REVENUES (EXPENDITURES)	 	$0 				 	($3,268) 			
FUND BALANCE - Beginning	$0				$1,883,584			
FUND BALANCE - Ending	$0				$1,880,316			

8

PINE RIDGE PLANTATION
COMMUNITY DEVELOPMENT DISTRICT
Long-term Debt Report

$9,545,000

Current Bonds Outstanding:

$9,545,000

Bonds outstanding - 9/30/20

Reserve Fund Requirement:	25% of Max Annual Debt Service

$9,545,000 2.00% - 3.00%
May 1, 2037

Series 2020A1 Capital Improvement Revenue Refunding Bonds
Original Issue Amount: Interest Rate:
Maturity Date:

$2,890,000

Current Bonds Outstanding:

$2,890,000

Bonds outstanding - 9/30/20

Reserve Fund Requirement:	50% of Max Annual Debt Service

$2,890,000 2.75% - 3.75%
May 1, 2037

Series 2020A2 Capital Improvement Revenue Refunding Bonds
Original Issue Amount: Interest Rate:
Maturity Date:

10

C.

PINE RIDGE PLANTATION COMMUNITY DEVELOPMENT DISTRICT	
FISCAL YEAR 2021 SUMMARY OF ASSESSMENTS	

ASSESSED	# UNITS
ASSESSED	SERIES 2020A
DEBT ASSESSED	FY20 O&M
ASSESSED	
TOTAL ASSESSED	
NET TAX ROLL	737	926,571.52	538,283.13	1,464,854.65	
TOTAL ASSESSED NET	737	926,571.52	538,283.13	1,464,854.65	

RECEIVED	
BALANCE DUE	SERIES 2020A
DEBT RECEIVED	
O&M RECEIVED	
TOTAL RECEIVED	
TAX ROLL	27,449.67	909,208.65	528,196.33	1,437,404.98	
TOTAL RECEIPTS	27,449.67	909,208.65	528,196.33	1,437,404.98	

SUMMARY OF TAX ROLL RECEIPTS	
CLAY COUNTY
DISTRIBUTION	
DATE RECEIVED	SERIES 2020 DEBT
RECEIVED	
O&M RECEIVED	
TOTAL	
1	11/18/2020	24,088.07	13,993.74	38,081.81	
2	12/1/2020	87,883.01	51,054.82	138,937.83	
3	12/4/2020	566,770.93	329,260.31	896,031.24	
4	12/17/2020	94,501.14	54,899.56	149,400.70	
5	1/14/2021	135,965.50	78,987.90	214,953.40	
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
TOTAL FY18 TAX ROLL RECEIPTS	909,208.65	528,196.33	1,437,404.98	

% TAX ROLL COLLECTED	98.13%	98.13%	98.13%	
TOTAL COLLECTED	98.13%	98.13%	98.13%	

9

D.

PINE RIDGE PLANTATION
Community Development District

Check Run Summary - General Fund

10/1/2020 - 12/31/2020

Date	Check Numbers		Amount	

General Fund				
January 8, 2021	2758-2761	$	6,288.01		
January 15, 2021	2762-2765	$	33,611.91		
January 25, 2021	2766-2768	$	4,861.94		
			$	44,761.86	
Utilities and Autopayments				
January 7, 2021	Advanced Disposal	$	600.12		
January 15, 2021	SafeTouch	$	84.29		
January 25, 2021	Comcast	$	308.46		
January 27, 2021	Clay County Utilities	$	1,412.83		

TOTAL UTILITIES PAID ONLINE OR AUTOPAY	$	2,405.70

$	47,167.56

*Fedex invoices available upon request.

Governmental  Management Services, LLC	Invoice
1001 Bradford Way
Kingston, TN 37763

Bill To:
Pine Ridge Plantation CDD 475 West Town Place Suite114
St. Augustine, FL 32092

Invoice #:  211
Invoice Date: 1/1/21
                       Due Date: 1/1/21
Case:
P.O. Number:

Description	Hours/Qty	Rate	Amount

Management  Fees  - January 2021	/, j/0, _::,1:J,,	· 1/ O Website  Administration  - January 2021	J; g/ Information  Technology - January 2021	3 sf Dissemination Agent Services  - January 2021	3/3
Office Supplies	570
Postage	J/ JO.
Copies	//)   ·:
Telephone	1// (}

		3,690.83
100.00
83.33
416.67
0.48
8.00
33.15
48.10	3,6llP,!13
1P0.0Q
83.33
416: 7
0.48.
8.00
33.15
48.10	

Total	$4,380.56	
Payments/Credits	$0.00	
Balance Due	$4,380.56	

ORDER DETAILS

Hi Sarah Sweeting,
Thank you for placing your order. Your order number is:
#8071468
Your order will arrive by: Friday 12/18

*If you have ordered any Promo180 products as part of this order they will arrive separately and likely at a later time to any Holmes Custom products in this order

PRODUCT
Engraved Deskplate with Aluminum Holder I Multiple Sizes
Jeff Lewis
Supervisor

Material Colors: Black w/ White Letters
Holder Color: Silver Design: Custom Design Product Size: 2" x 10"

Sku	QTY	PRICE
1007180-	1	$18.95
2

Engraved Deskplate with Aluminum Holder I Multiple Sizes
Nelson Nazario
Supervisor

Material Colors: Black w/ White Letters
Holder Color: Silver Design: Custom Design Product Size: 2" x 10"

1007180-
2

1	$18.95
qt/ ((jJ
/,:J'/(),'ft3, 5/o

Subtotal	$37.90 Shipping & Handling		$6.95 Grand Total	$44.85

Payment method:

Purchase Order

Purchase Order Number: NET30

Shipping info:

 	
1707 Townhurst Dr.
Houston TX 77043
(800) 858-POOL (7665)
vvww.poolsure.corn

Invoice	Date Invoice II

11112021
131295597129

Terrns	Net20	
Due Date	1/21/2021	
PO II		

,,,C',,r,,,_ rr
Bill To	- .,,,
c·: .,/ .IL.,..-4 JL ,,·
SilipTo	
GMS, LLC - Pine Ridge Plantation 475 W. Town Place, Suite 114
SL Augustine FL 32092	GMS, LLC - Pine Ridge Plantalio_n 4200 Pine Ridge Pkwy. ! iI ! . Middleburg FL 32068	
Item ID	Description	Qty	Units	Amount	
WM-CHEM-BASE WM-SHED RENTAL
Fuel Surcharge	Water Management Seasonal Billing r,ate Montl1ly rental fee for storage shed Fuel/Environmental Transit Fee

cl fJ'"ffv··v/-)v1,,-
/1-·!J{•J.O

OD I_	. 330	-	-7200 ·- tj,it.;t>o
f	out	flc, ,)'/ f-e./1 61 nC e:;_
l,,,Y!    (O	1
1

1	ea ea ea	966.47

10.00
49.05	

2020. Please contact us at ar@pootsure.com or 1-800-858-POOL(7665) if you have any questions.	Total	1,025.52	
	Amount Due	$1,025.52	

A prepayment discount of 5% is available if the entire amount for 2021 is paid by December 31st,

Remittance Slip

Customer

Amount Due

S1,025.52

13GMS100
Invoice#
131295597129

Amount Paid	 	
Make Checks Payable To Poolsure
PO Box 5537?.
Houston, TX 77255-5372

111111111\II I IllII IIIi 111111

Riverside Management Services, Inc
9655 Floricla Mining Blvd. W.
Building 300, Suite 305
Jacksonville, FL 32257

Bill To:
Pine Ridge Plantation 475 West Town Place Suite 114
St. Augustine, FL 32092

Invoice

Invoice #: 353
Invoice Date: 12121/2020 Due Date: 12/21/2020
Case:
P,0, Number:

Christmas Event - 12/19/2020

837.08

837.08

f/J aJ
/, JZO, -'FfciJ, t,;{)/

Description	Hours/Qty	Rate	Amount

Total	$837.08	
Payments/Credits	$0.00	
Balance Due	(   $837.08 /)		
,-x\ )_.\\)f ;/

12/19/20	Gl#:330-572-601

 	Actual

j2,462.08

Set up and Site Management
Site Staff
Mileage

Reindeer cocoa supplies, christmas backdrops
Grinch costume

 	$411.22 
 	_j;_l49.39 

[Totals	10.00	:Totals		1560.61 

chocolate chips, marshmellows
cookie trays, candy canes

 	j_SS.11 
 	!142.09 
 	!79.27 

YES	NO	 	
[   Payable To:	
iJax Carriage Company	$1,150.00

 		!_Santa Kevin	§_475.00

tr_ taJs	1276.47	'Totals	$1,625.00

··.
v<fa. 	;	-. D
f.-"'	\	_J,,.-
..., \ c
\ i	/

 	

3513 U.S. Hwy. 17 • Fleming Island, FL 32003
Phone: (904) 264-3200

1102 A1A Nrn1h, Untt 108 • Ponte Vedra Beach, FL 32082 Phone: (904) 285-8831

Advertising Invoice

PINE RIDGE PLANTATION C.D.D. 475 W TOWN PL# 114
SAINT AUGUSTINE, FL 32092

Cust#:502790 Ad#:319491 Phone#:904-001-0001
Date:12/22/2020

Salesperson: Clay Legals	Classification: Legal Notice	Ad Size: 1.0 x 4.60

Advertisement Information:
"! ==--=-=·---=--=])=e=sc=_r=i=p=ti=o=n=--==c=;J-I Start JI	Stop	II 

....
Ins.

ii_  Cost/Day

-·-11-

---

I.

Total	I

1lc!ay'foday  _

_ j[o!/07/2021 II Ol/07/202IJI

I	-- !L

46.00

II	46.00	II

Payment Information:

Date: 12/22/2020

Order#
,i\19491

Type
BILLED ACCOUNT

(3f!.J	cl)
( ,	/{),	' !/JO

Total Amount: 46.00
Tax:	0.00
Amount Due:	46.00

Attention: Requests for credits or refunds for early cancellations must be made within 90 days.

Ad Copy

I of2	12/22/2020, 9:53 AM

PUBLISHER AFFIDAVIT
CLAY TODAY
Published Weekly Orange Park, Florida

STATE OF FLORIDA COUNTY OF CLAY:

Before the undersigned authority personally appeared Jon Cantrell, who on oath says that he is the publisher of the
"Clay Today a newspaper published weekly at Orange Park in Clay County, Florida; that the attached copy of advertisement being a
NOTICE OF MEETING

in the matter of

JAN MEETING

LEGAL: 47155	ORDER:  319491	

was published in said newspaper in the issues:
01/07/2021

Affiant :further says that said "Clay Today11  is a newspaper published
at Orange Park, in said Clay County, Florida, and that the said newspaper has heretofore been continuously published in said Clay County, Florida, weekly, and has been entered as Periodical material matter at the post office in Orange Park, in said.Clay County, Florida, for period of one year next proceeding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, finn or corporation any discount, rebate, commission or
refund for the purpose of securing this advertisement for publication in
the said newspaper.
/"')  /
~•-,.._ I,
. « GF--·

Notice of Meeting Pine Ridge Plantation
Community Development Dislriel
The regular meeting of the Board or Supervisors of the Pine Ridge Planlalion Community Development District will be held on Tuesday, January 19, 2021 al 6:00 p.m. at the Pinc    Ridge    Plantation    Amenity
,   Center,   4200   Pine   Ridge   Parkway,
/   Middleburg,      Florid'a      32068.    The
, meeting is open  to the  public  and  will be conducted in accordance with the provisions of Florida Law for Community Development Districts. A copy of the agenda for this meeting may be obtained from the District Manager, at 475 West Town Place, Suite 114, SL Augustine,  FL_ 32092
.  (and    phone    (904)    940-5850). This
! meeting may be continued to a date, time, and place  lo  be  specified  on the record at the meeting.
Any person requiring special accommodalions at this meeting because of a disability or physical impairment should contact the District Office at {904) 940-5850 al least  two calendar·days  prior  lo the
.  meeting. Ifyou  are hearing or speech '  impaired, pie con cl the Florida Relay Service at 1-800-955-8770, for
aid in contacting the District Office. Each person who decides lo appeal any action  taken at these meetings is
I advised that person will need a record of the proeeedings and t t
accordingly, the person may need to ensure that a verbatim record of {he proceedings is made, including the testimony and evidence upon which such appeal is to bebased,	··t
Ernesto Torres
District Manager Legal 47155 published Jan 7, 2021 in     Clay     County's     Clay    Today
newspapi,>r

 	}(- ,, :N- '-1ah-:'•t  	
,,  "'§., CHRISTIELOUWAYNE:i

Sworn to me and subscribed before me O1/07/2021.
c:feu.
NOTARY PUBLIC, STATE OF FL

MY COMMJSSmN # HHJ4426 '.;
.',/ EXPIRES: Septern.ber 20, 2024 .
f\fl.    f'•.,l",;),I-..

3515 US HWY 17 Suite A, Fleming Island FL 32003 Telephone (904) 264-3200 -FAX (904) 264-3285
E Mail: Christie@opcfla.com

of I	12/22/2020, 9:54 AM

Hopping Green & Sams
Attorneys and Counselors

119 S. Monroe Street, Ste. 300
P.O. Box 6526
Tallahassee, Fl 32314
850.222.7500

I , ;JJO,

================================= STATEMENT=================================

December 30, 2020
Pine Ridge Community Development District	119559	
Governmental Management Services	11/30/2020	
5385 North Nob Hill Road Sunrise, FL 33351		

General Counsel/Monthly Meeting		
PRIDGE	00001	WSH		

FOR PROFESSIONAL SERVICES RENDERED
11/04/20	WSH	Review proposed agenda; confer with Torres regarding same.

0.20 hrs

11/05/20	WSH

11/06/20	WSH

11/06/20	KFJ

11/13/20	AHJ

11/17/20	WSH

11/24/20	WSH

Review minutes and confer with Torres regarding same. Review and revise minutes.
Prepare registered agent resolution; confer with Haber.

Review and prepare revisions to Florida Department of Economic Opportunity special district fee invoice and update form.

Prepare for and participate in board meeting.

Prepare RFQ notice and form of architectural agreement; confer with Torres and Lucas regarding same.

0.30 hrs
a.so hrs
0.30 hrs

0.10 hrs

1.50 hrs

hrs

Total fees for this matter

DISBURSEMENTS
United Parcel Service

Total disbursements for this matter

$934.00

8.74

$8.74

MATTER SUMMARY

Jaskolski, Amy H. - Paralegal	0.10 hrs	125 /hr	$12.50	
Jusevitch, Karen F.- Paralegal	0.30 hrs	125 /hr	$37.50	
Haber, Wesley S.	3.40 hrs	260 /hr	$884.00	
TOTAL FEES			$934.00	
TOTAL DISBURSEMENTS			$8.74	
TOTAL CHARGES FOR THIS MATTER			$942.74	

BILLING SUMMARY

Pine Ridge CDD General Couns	Bill No. 119559	Page 2
===--==================================================================================

Jaskolski, Amy H. - Paralegal	0.10 hrs	125	/hr	$12.50	
Jusevitch, Karen F.- Paralegal	0.30 hrs	125	/hr	$37.50	
Haber, Wesley S.	3.40 hrs	260	/hr	$884.00	
TOTAL FEES				$934.00	
TOTAL DISBURSEMENTS				$8.74	
TOTAL CHARGES FOR THIS BILL				$942.74	

Please include the bill number with your payment.

PINE RIDGE PLANTATION
COMMUNITY DEVELOPMENT DISTRICT

General Fund

Date	Check Request

Amount	

Authorized By	

January 11, 2021	
$24,614.00	
Bernadette Peregrino	

Payable to:	

Pine Ridge Plantation CDD #37

Date Check Needed:	Budget Category:

ASAP	h.300.58100.10000

	

FY21 Canital Reserve Transfer	

	

/Attach sunnortina documentation tor renuest.l	

Intended Use of Funds Reouested:

l iverside IVlanaiJement Servict S , Inc
9655 Florida Mining Blvd. W. Building 300, Suite 305
Jacksonville,  FL 32257

Bill To:
Pine Ridge Plantation 475 West Town Place Suite 114
St. Augustine, Fl. 32092

Invoice #: 352 Invoice Date: "111/2021
Due   Date:  1/1/2021
Case:
P.O. Number:

Description

I-lours/Qty	Rate	Amount

f

----------
Janitorial  Services· January 2021	",  \l  • , ",	I l.  ,	lo)-0
Pool Maintenance Services - January 2021 ·;, O• •--, 12 . • I (I•' I 0 Contract Administration - January 2021 ·,,: o, ''i  I  2 ·.  '.,· i o  (J Facility Management - Pine Ridge Plantation January 2021
·'Vi':,(l, ,.:) 1?,	::;:,i.\ I 0

645.00
1,041.67
1,776.75
4,545,75

645.00
1,041.67
1,776.75
4i,645.75

Total	$8,009.17	
Payments/Credits	$0.00	
Balance Due	$8,009.17	

jaclromwi/1,e (t} (t}o
12558 Old Kings Rd
Jacksonville, FL 32219
(904I 766-3933
www.JaxCarriage.Com

Bill To·

Maria Cranford
Pine Ridge Plantation Amenity Manager Riverside Management Services, Inc. (904) 572-8107 c
(904) 291-8878 w

!l!!l!W

Invoice

Number: : 20212400
Date;	1/8/2021

Event Location:

Pine Ridge Plantation 4200 Pine Ridge Parkway Middleburg, FL, 32068

Customer Email prmgr@riversidemgtsvc.com

I    Sates Rep  	                             Bieni Boyce

Dale	Service ID	Description	Quantity	Price	Amount	

3/20/2021	
Pony	
Pony Carousel			
	
Zoo	
Petting Farm			
	
Time	
3:00pm - 6:00pm			

Deposit	Please remit a Non-Refundable deposit to
reseive us. Bad Vl'.ea_ther rescheduling
must be done by/03719/2021 or balance is
due.	
$1,025.00	
$1,025.00	
	
Balance	
Balance due on arrival.	$1,025.00	$1,025.00	

Jacksonville Carriage Co follows recommended guidelines for COVID-19. We will not cancel our services for the event unless it is legally prohibited. We reserve the time slot exclusively for your event and your non-refundable deposit is  to hold this time for you. Please consider this when planning your event.

Please review this invoice to ensure it accurately reflects our agreement.
Add 4%  for  payments by  credit card.

Bieni@JaxCarriage.Com	

Total	$2,050,00

WARNING
Under Florida law, an equine activity sponsor or equine professional is not liable for an injury to, or the death of, a participant in equine activities resulting from the inherent risks of equine activities.	

/vo

Invo ice 1
Number:	20212401 Date:	1/8/2021

Bill To:
Maria Cranford
Pine Ridge Plantation Amenity Manager Riverside Management Services, Inc. (904) 572-8107 C
(904) 291-8878 w

Event Location:
Pine Ridge Plantation 4200 Pine Ridge Parkway Middleburg, FL, 32068

Customer Email prmgr@riversidemgtsvc.com

I   Sales Rep  	                             Bieni Boyce

Date	Service ID	Description	Quantity	Price	Amount	
12/11/2021	HayRides	Horse-drawn Haywagon Rides	
Time	5:00pm - 8:00pm	
Please remit a Non-Refundable deposit to
Deposit	reserve us. Bad weather rescheduling	$650.00	$650.00
must be done by 12110/2021 or balance is
due.	
Balance	Balance due on arrival.	$650.00	$650.00	

Jacksonville Carriage Co follows recommended guidelines for COVID-19. We will not cancel our services for the event unless it is legally prohibited. We reserve the time slot exclusively for your event and your non-refundable deposit is to hold this time for you. Please consider this when planning your event.

Please review this invoice to ensure it accurately reflects our agreement.
Add 4%  for payments by credit card.	

TOtal	$1,300.00

WARNING
Under Florida law, an equine activity sponsor or equine professional is not liable for an injury to, or the death of, a participant in equine activities resulting from the inherent risks of equine activities.	

Riverside Management Services, Inc
9655 Florida Mining Blvd. W. Building 300, Suite 305
Jacksonville, FL 32257

Bill To:	
Pine Ridge Plantation 475 West Town Place Suite 114
S1. Augustine, FL 32092

Invoice

'lnvilice Jfr 354
Jnvolce Date, 111112021
Due Date; 1/1112021
Case:
P.O. Number:

Description	Hours/Qty	Rate	Amount

Facility Maintenance December 1 -December 31, 2020
Maintenance Supplies

1,621.15
540.79

1,621.15
540.79

Total	$2,161.94

Payments/Credits	$0.00
 ts•J•n Due	$2,161.94 

RMS	PINE RIDGE PLANTATION COMMUNITY DEVELOPMENT DISTRICT
MAINTENANCE BILLABLE HOURS
 	FOR THE MONTH OF DECEMBER 2020	

	Houra	BtppJoyee	pgscrlptJon	
12/2/20	2	F.S.	Removed debris from atoonlly (;()Oler, pool, common areas, pfayground end roadways,	

1214/20	
2	F.S.	changed trash recaptaclee
Blew leaves and debris orf oommon areas, removed debrls rrom amenily center, pool,	

12/7/20	
6	8.A.	convnon an as, playground end roadways, changed trash rec:eritacles
Pool pavers repair, picked up suppUes	
1218120	5	R,W.	Repair pool pavers	
12/8/20	6	B.A.	RapalrpooJpavers, picked up supplles	
1218/20	2	F.S.	Removed debris from amenity center, pool, common areM, playground and roadways,	

12/10/20	
2	
R.W.	changed trash receptacles
Finish paver repair on pool deok	
12110/20	2	B.A.	RalnOved concrete fonn and sanded block	
12110/20	2	B.A.	Bring chair back from Ridgewood Tralls, flx swings at playground	
12118120	1	B.A.	Took Inventory of repairs to playground	
12/18/20	2	F.S.	Removed debris from amenity center, pool, corrrnon areas, playground and roadways,	

12/30/20	
2	
F.S.	changed trash receptacles
Removed debris from amenity center, pool1   common areas, playground and roadways,	

12/30/20	
2	B.A.	changed trash receptacle&
Took pictures and prepared materlal Ust for playground project	
12/31120	8	B.A.	Replaced en receptacles In gathering room	
TOTAL	 	43				
MILES	    261 		'MUeage isreimburaablo per section 112,061 Flollda Stalutes Mileage Rate 2009-0.445	

PINE RIDGE

ti'IAINTl:N NCJ; BILLABLE PURCHASES
Period Ending 1/5/2021

PR		
PINE RIDGE	1217/20	60Ib Concrete Mix	4.26	BA	
	1217120	1 Box Drywaff Screws	8.87	B.A.	
	1217120	4" Trenching Shovel	33.33	B.A.	
	1217/20	12pc Bundle of Stakes (2)	10.30	B.A.	
	1217120	4x8 Tempered Hetdboard	8.67	8.A.	
	1218/20	60Ib concrete Mix (2)	8.51	8.A.	
	12116/20	Alrwlch 5pk (2)	24.08	F.S.	
	12116120	Lavender Cleaner	8.03	F.S.	
	12116120	ToRet Paper 24rolls	22.97	F.S.	
	12121120	Printer Paper a.reams	34.91	M.C.	
	12121120	Assorted Papercllps 680pcs	9.69	M.C.	
	12121120	3 pack Color Ink (2)	66.42	M.C.	
	12121120	Envelopes 600ct	29.64	M.C.	
	12121/20	Staples 5 boxes	10,32	M.C,	
	12121120	Gloves 50cl	5.72	F,S,	
	12121/20	Swlffer Dusters	11.47	F.S,	
	12121/20	Soap	5.73	F.S.	
	12121120	42 Gallon Trash Oags 32pk	20.67	F,S,	
	12/22/20	Office Chair	218.32	M.C.	

l:ll§IRIQ!		DATE	SUPPLIES	fBJru;.	sMeLQ'lEE

TOTAL S540.79