Adopted Budget Fiscal Year 2024 Fiscal Year 2024 Pine Ridge Plantation Community Development District July 18, 2023 Pine Ridge Plantation Community Development District Summary Revenues and Expenditures Page 1-2 Narrative – Administrative and Maintenance Page 3-10 2020 A1 and A2 Debt Service Fund Page 11-13 Capital Reserve Page 14 TABLE OF CONTENTS Pine Ridge Plantation Community Development District General Fund Adopted Actual Projected Projected Adopted Description Budget FY2023 As of 6/30/2023 Next 3 Months Thru 9/30/23 Budget FY2024 Revenues Assessments $681,433 $682,864 $0 $682,864 $750,976 Misc. Income/Facility Rental $3,000 $6,925 $2,525 $9,450 $3,000 Interest Earned $600 $18,033 $2,325 $20,358 $12,500 Total Revenues $685,033 $707,822 $4,850 $712,672 $766,476 Expenditures Administrative Supervisors Fees $9,600 $5,800 $2,000 $7,800 $8,000 FICA $734 $444 $153 $597 $612 Engineering $7,000 $0 $1,520 $1,520 $3,000 Attorney $20,000 $7,271 $6,000 $13,271 $20,000 Annual Audit $3,175 $0 $3,175 $3,175 $3,175 Assessment Roll $5,260 $5,260 $0 $5,260 $5,576 Arbitrage $1,200 $600 $0 $600 $600 Trustee $6,000 $4,041 $0 $4,041 $4,100 Dissemination $5,000 $3,750 $1,250 $5,000 $5,250 Management Fees $48,830 $36,623 $12,208 $48,830 $51,760 Information Technology $1,400 $1,050 $350 $1,400 $1,600 Telephone $500 $159 $191 $350 $500 Postage $1,000 $588 $377 $965 $1,000 Printing & Binding $1,200 $1,042 $602 $1,644 $1,500 Insurance $9,948 $8,911 $0 $8,911 $9,803 Legal Advertising $2,500 $303 $0 $303 $2,500 Other Current Charges $600 $397 $50 $447 $600 Website Maintenance $1,200 $900 $300 $1,200 $1,200 Office Supplies $300 $11 $30 $41 $300 Dues, Licenses & Subscriptions $175 $175 $0 $175 $175 Administrative Expenses $125,622 $77,323 $28,206 $105,529 $121,250 Amenity Center Insurance $12,310 $14,398 $0 $14,398 $24,161 General Facility Maintenance $17,000 $7,306 $9,884 $17,190 $18,700 Repairs & Replacements $25,000 $13,475 $11,525 $25,000 $27,500 Recreational Passes $500 $0 $500 $500 $500 Postage $100 $0 $0 $0 $0 Printing & Email Marketing $125 $0 $0 $0 $0 Office Supplies $700 $205 $295 $500 $500 Other Current Charges $250 $0 $0 $0 $0 Permit Fees $250 $775 $0 $775 $780 Contingency $5,000 $459 $0 $459 $1,000 Special Events $15,000 $15,179 $0 $15,179 $15,000 Refuse Service $9,600 $7,774 $2,568 $10,342 $10,787 Security $12,500 $11,286 $3,144 $14,430 $18,646 Gate Monitor $6,146 $0 $0 $0 $0 1 Pine Ridge Plantation Community Development District General Fund Adopted Actual YTD Projected Projected Adopted Description Budget FY2023 As of 6/30/2023 Next 3 Months Thru 9/30/23 Budget FY2024 Utilities Water & Sewer $4,500 $3,447 $1,050 $4,497 $5,400 Electric $23,000 $15,332 $5,070 $20,402 $25,000 Cable/Phone/Internet $4,200 $3,424 $1,161 $4,585 $5,111 Management Contracts Amenity Management $61,859 $46,394 $15,465 $61,859 $67,426 Facility Assistant $19,489 $1,905 $17,584 $19,489 $19,489 Field Management Services $24,179 $18,134 $6,045 $24,179 $25,630 Lifeguards $19,080 $1,749 $17,331 $19,080 $19,080 Pool Maintenance $13,500 $10,125 $3,375 $13,500 $14,310 Pool Chemicals $16,159 $12,656 $4,517 $17,173 $21,683 Janitorial Service $8,777 $6,583 $2,194 $8,777 $9,304 Janitorial Supplies $4,000 $2,175 $1,613 $3,788 $5,000 Holiday Decorations $0 $72 $0 $72 $0 Amenity Center Expenses $303,225 $192,854 $103,321 $296,175 $335,007 Grounds Maintenance Landscape Maintenance $126,000 $95,510 $34,987 $130,497 $154,236 Lake Maintenance $12,930 $7,650 $2,550 $10,200 $14,830 Electric $2,500 $1,330 $450 $1,780 $2,500 Water $26,000 $10,934 $4,800 $15,734 $26,000 Repairs and Maintenance $20,000 $9,009 $10,991 $20,000 $22,000 Irrigation Repairs $3,500 $3,144 $0 $3,144 $4,000 Contingencies $4,451 $0 $2,226 $2,226 $4,451 Grounds Maintenance Expenses $195,381 $127,577 $56,004 $183,581 $228,017 Capital Reserve $60,805 $60,805 $0 $60,805 $82,202 Total Expenses $685,033 $458,559 $187,531 $646,090 $766,476 EXCESS REVENUES/(EXPENSES) $0 $249,263 ($182,681) $66,582 $0 FY2023 FY2024 Units 737 737 $ Increase Gross Assess per Unit $984 $1,084 $100 Net Assess per Unit $925 $1,019 Total Gross Assessment $724,930 $798,912 % Increase Less: Discounts & Collections (6%) ($43,496) ($50,971) 10% Total Net Assessment ** $681,433 $750,976 2 Pine Ridge Plantation Community Development District General Fund Budget REVENUES: Assessments The District will levy a Non-Ad Valorem assessment on all the platted lots within the District to pay all of the operating expenses for the Fiscal Year in accordance with the adopted budget. Misc. Income/Facility Rental Fees Includes replacement key deposits and income from residents for rental of facilities for personal use. Interest Earned Maintenance Assessment income of the District will be invested in accordance with Florida Statutes and the investment guidelines approved by the Board of Supervisors. EXPENDITURES: Administrative: Supervisor Fees/FICA The Florida Statutes allows each board member to receive $200 per meeting not to exceed $4,800 in one year. The amount for the fiscal year is based upon all five supervisors attending the estimated 8 annual meetings. The FICA represents the Employer’s share of Social Security and Medicare taxes withheld from Board of Supervisors checks. Engineering The District's engineering firm, England, Thims & Miller, Inc., will be providing general engineering services to the District, including attendance and preparation for monthly board meetings, review invoices, etc. Attorney The District's legal counsel, Kutak Rock LLP, will be providing general legal services to the District, including attendance and preparation for monthly meetings, preparation and review of agreements, resolutions, etc. Annual Audit The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm, Berger, Toombs, Elam, Gaines & Frank. Assessment Roll The District contracts with Governmental Management Services, LLC for the certifications of the District’s annual maintenance and debt service assessments to the Clay County Tax Collector. 3 Pine Ridge Plantation Community Development District General Fund Budget Arbitrage The District is required to have an Arbitrage Rebate Calculation on the District’s Series 2020A1 and A2 Capital Improvement Revenue Bonds. Grau and Associates is contracted to provide annual report. Trustee The District’s Series 2020 A1 and A2 Capital Improvement Revenue Bonds are held by a Trustee at U.S. Bank. The amount represents the fee for the administration of the District’s bond issue. Dissemination Agent The District has contracted with Governmental Management Services, LLC, to act as the Dissemination Agent for the District to prepare the Annual Disclosure Report required by the Security and Exchange Commission in order to comply with Rule 15(c)(2)-12(b)(5), which relates to additional reporting requirements for unrated bond issues. Management Fees The District receives Management, Accounting and Administrative services as part of a Management Agreement with Governmental Management Services, LLC. Information Technology Represents costs related to the District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, accounting software, etc. Services as part of agreement with Governmental Management Services, LLC. Telephone This item includes the cost of a telephone and fax machine. Postage This item includes overnight deliveries, correspondence, and mailed checks to vendors. Printing & Binding Printing of checks, stationary, envelopes etc. Insurance The District's General Liability & Public Officials Liability Insurance policy is with Preferred Governmental Insurance Trust. PGIT specializes in providing insurance coverage to governmental agencies. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings etc. 4 Pine Ridge Plantation Community Development District General Fund Budget Other Current Charges Bank charges and any other miscellaneous expenses incurred during the year. Also includes service fee to provide revised amortization schedule by Disclosure Services. Website Maintenance Represents the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc. Maintained by Governmental Management Services Office Supplies This item includes the cost of miscellaneous office supplies. Dues, Licenses & Subscriptions The District is required to pay an annual fee to the Department of Economic Opportunity for $175. This is the only expense under this category for the District. Amenity Center Insurance The District's Property Insurance policy will be with Preferred Governmental Insurance Trust. PGIT specializes in providing insurance coverage to governmental agencies. General Facility Maintenance Cost of routine repairs and maintenance of the District’s common areas and Amenity Center. Repairs and Replacements Represents any funds that will be used to make repairs and replacements to facility or equipment in the District Amenity Center Recreation Passes Represents the estimated cost for access cards to the District’s Amenity Center. Postage This item includes mailing of newsletter to residents. Printing & Email Marketing Includes costs of publishing newsletter and other mailings/emails associated with the amenity center. 5 Pine Ridge Plantation Community Development District General Fund Budget Office Supplies This item includes the cost of office supplies needed for the operation of the amenity center. Other Current Charges Any unanticipated costs to the amenity center Permit Fees Represents Permit Fees paid to the Department of Health for the swimming pool. Contingency This item includes a contingency for any unanticipated and unscheduled cost to the District, postage for mailing of newsletter to residents, and costs of publishing newsletter and other mailings/emails associated with the amenity center. Amenity Management Services provided by Riverside Management Services, Inc. to provide management services of amenity center. Facility Assistant Services provided by Riverside Management Services, Inc. to provide part time staffing of amenity center. Special Events This item represents the estimated cost for the District to host any special events for the community throughout the Fiscal Year. Utilities: Water District currently has one account with CCUA for water at the Amenity Center. Budget includes growth for additional use and new accounts. Vendor Monthly Annual Riverside Management Services $5,619 $67,426 Vendor Monthly Annual Riverside Management Services $1,624 $19,489 Account # Service Address Monthly Annual 257235 4200 Pine Ridge Pkwy Amenity $409 $4,908 Contingency $41 $492 $450 $5,400 6 Pine Ridge Plantation Community Development District General Fund Budget Electric District currently has one account with Clay Electric for electric at the Amenity Center. Budget includes growth for additional use and new accounts. Cable/Phone/Internet Cost of cable, telephone and internet service provided by Comcast for the Amenity Center. Management Contracts Field Management Services The District has contracted with Riverside Management Services, Inc. for the supervision and on-site management of Pine Ridge Plantation. Lifeguards The District has contracted with Riverside Management Services, Inc. to provide lifeguard services during pool operation season. Pool Maintenance The District has contracted with Riverside Management Services, Inc. to provide pool cleaning and maintenance services. Monthly service is for two cleanings, plus the cost of chemicals. During summer months, cleanings may be increased to three times a week. Pool Chemicals Poolsure will provide the necessary chemicals for the Amenity Center pool. Account # Service Address Monthly Annual 7808611 4200 Pine Ridge/Amenity $1,600 $19,200 Contingency $483 $5,800 $2,083 $25,000 Vendor Monthly Annual Riverside Management Services $2,136 $25,630 Vendor Monthly Annual Riverside Management Services $1,193 $14,310 Vendor Monthly Annual Poolsure $1,506 $18,069 Contingency $301 $3,614 $1,807 $21,683 7 Pine Ridge Plantation Community Development District General Fund Budget Janitorial Service The District has contracted with Riverside Management Services to provide janitorial services for the Amenity Center. Janitorial Supplies All supplies needed for janitorial services. Refuse Service This item includes the cost of garbage disposal for the District contracted with Advanced Disposal. Security/Monitoring The District employs off-duty officers through the Clay County Sheriff’s Office to provide security services for the District. Also contracted with SafeTouch for security monitoring alarm, Keatings Communications for annual monitoring for security cameras and annual cloud storage, and Pye-Barker Fire and Safety for annual fire monitoring. Gate Monitor Services provided by Riverside Management Services, Inc. to check people in and out at the pool gate. Grounds Maintenance: Landscape Maintenance The District has contracted with Brightview Landscape Services Inc to provide landscaping services to all the common areas within the District. Vendor Monthly Annual Riverside Management Services $775 $9,304 Vendor Monthly Annual Clay County Sheriffs Officers $960 $11,520 Safetouch $88 $1,057 Keatings Communications $2,970 Keatings Communications $1,190 Pye-Barker Annual Monitoring $900 Contingency $84 $1,009 $1,132 $18,646 Vendor Monthly Annual Riverside Management Services $512 $6,146 Vendor Monthly Annual Brightview Landscape Srvcs Inc $11,662 $154,236 8 Pine Ridge Plantation Community Development District General Fund Budget Lake Maintenance The District has contracted with The Lake Doctors to perform monthly service to include inspections and treats as necessary for the control and prevention of aquatic weeds and algae and RMS for trash pickup. Electric The District currently has the following accounts with Clay Electric. Water The District currently has the following accounts with CCUA. Budget includes growth for additional use and new accounts. Repair & Maintenance Regular maintenance and replacement. Contingencies This item includes a contingency for any unanticipated and unscheduled cost to the District. Vendor Monthly Annual The Lake Doctors $850 $10,200 Fish Stocking $1,900 RMS $200 $2,400 Contingency $28 $330 $1,078 $14,830 Account # Service Address Monthly Average 8824799 4201-1 Pine Ridge Pkwy #1 Irrig Clock $30 $360 8824808 1217-1 Camp Ridge Land $30 $360 7371685 4392-1 Pine Ridge Park - Irrigation $30 $360 8824805 1452-2 Tynes Blvd - Entrance $39 $468 8837872 1484 Tynes Blvd #2 Irrig Clock/Sign $40 $480 Contingency $35 $472 $204 $2,500 Account # Service Address Monthly Average 246892 1376-1 Tynes Blvd Reclaimed $150 $1,800 246893 1475-1 Tyne Blvd Reclaimed $150 $1,800 248250 4228-1 Pine Ridge Pkwy Reclaimed $450 $5,400 248496 4354-1 Foggy Day Dr Reclaimed Irrigation $200 $2,400 248497 4421-1 Pine Ridge Pkwy Reclaimed $220 $2,640 248498 4688-1 Pine Lake Dr Reclaimed $25 $300 248499 4201-2 Pine Ridge Pkwy Irrigation $64 $768 257236 4200-1 Pine Ridge Pkwy Irrigation $200 $2,400 260144 4200 Pine Ridge Pkwy Reclaimed $350 $4,200 Contingency $358 $4,292 $2,167 $26,000 9 Pine Ridge Plantation Community Development District General Fund Budget Capital Reserve The District has established a Capital Reserve to fund renewal and replacement of the District’s capital related facilities and equipment. 10 Pine Ridge Plantation Community Development District Debt Service Fund Series 2006 A/2020A1 and A2 Adopted Actual Projected Projected Adopted Description Budget FY2023 As of 6/30/2023 Next 3 Months Thru 9/30/23 Budget FY2024 Revenues Assessments - Tax Roll $926,572 $928,546 $0 $928,546 $926,572 Interest Income $250 $22,838 $5,209 $28,047 $14,023 Fund Balance $161,970 $163,496 $0 $163,496 $181,040 Total Revenues $1,088,792 $1,114,879 $5,209 $1,120,088 $1,121,635 Expenditures Series 2020A1 Interest 11/1 $106,824 $106,824 $0 $106,824 $99,524 Interest 51 $106,824 $106,824 $0 $106,824 $99,524 Principal 5/1 $480,000 $480,000 $0 $480,000 $500,000 Prepayment 5/1 $0 $10,000 $0 $10,000 $0 Series 2020A2 Interest 11/1 $45,200 $45,200 $0 $45,200 $43,181 Interest 51 $45,200 $45,200 $0 $45,200 $43,181 Principal 5/1 $140,000 $140,000 $0 $140,000 $140,000 Prepayment 5/1 $0 $5,000 $0 $5,000 $0 Total Expenses $924,049 $939,049 $0 $939,049 $925,411 EXCESS REVENUES / (EXPENDITURES) $164,743 $175,831 $5,209 $181,040 $196,224 A1 Interest Expense - 11/1/24 $92,024 A2 Interest Expense - 11/1/24 $41,256 $133,281 Total Gross Assessment $985,715 Less: Discounts & Collections (6%) ($59,143) Total Net Assessment $926,572 Units 737 11 DATE BALANCE RATE PRINCIPAL INTEREST TOTAL 11/1/23 $ 8,120,000.00 $ 99,524.38 $ 99,524.38 5/1/24 $ 8,120,000.00 $ 500,000.00 $ 99,524.38 11/1/24 $ 7,620,000.00 $ 92,024.38 $ 691,548.76 5/1/25 $ 7,620,000.00 $ 510,000.00 $ 92,024.38 11/1/25 $ 7,110,000.00 $ 86,924.38 $ 688,948.76 5/1/26 $ 7,110,000.00 $ 520,000.00 $ 86,924.38 11/1/26 $ 6,590,000.00 $ 81,724.38 $ 688,648.76 5/1/27 $ 6,590,000.00 $ 530,000.00 $ 81,724.38 11/1/27 $ 6,060,000.00 $ 76,424.38 $ 688,148.76 5/1/28 $ 6,060,000.00 $ 545,000.00 $ 76,424.38 11/1/28 $ 5,515,000.00 $ 70,974.38 $ 692,398.76 5/1/29 $ 5,515,000.00 $ 555,000.00 $ 70,974.38 11/1/29 $ 4,960,000.00 $ 65,424.38 $ 691,398.76 5/1/30 $ 4,960,000.00 $ 565,000.00 $ 65,424.38 11/1/30 $ 4,395,000.00 $ 59,421.25 $ 689,845.63 5/1/31 $ 4,395,000.00 $ 580,000.00 $ 59,421.25 11/1/31 $ 3,815,000.00 $ 51,808.75 $ 691,230.00 5/1/32 $ 3,815,000.00 $ 595,000.00 $ 51,808.75 11/1/32 $ 3,220,000.00 $ 43,999.38 $ 690,808.13 5/1/33 $ 3,220,000.00 $ 610,000.00 $ 43,999.38 11/1/33 $ 2,610,000.00 $ 35,993.13 $ 689,992.51 5/1/34 $ 2,610,000.00 $ 625,000.00 $ 35,993.13 11/1/34 $ 1,985,000.00 $ 27,790.00 $ 688,783.13 5/1/35 $ 1,985,000.00 $ 645,000.00 $ 27,790.00 11/1/35 $ 1,340,000.00 $ 18,760.00 $ 691,550.00 5/1/36 $ 1,340,000.00 $ 660,000.00 $ 18,760.00 11/1/36 $ 680,000.00 $ 9,520.00 $ 688,280.00 5/1/37 $ 680,000.00 $ 680,000.00 $ 9,520.00 $ 689,520.00 $ 8,120,000.00 $ 1,640,626.34 $ 9,760,626.34 Series 2020 A-1 Capital Improvement Revenue Refunding Bond Combined Pine Ridge Plantation Community Development District 12 DATE BALANCE RATE PRINCIPAL INTEREST TOTAL 11/1/23 $ 2,475,000.00 $ 43,181.25 $ 43,181.25 5/1/24 $ 2,475,000.00 $ 140,000.00 $ 43,181.25 11/1/24 $ 2,335,000.00 $ 41,256.25 $ 224,437.50 5/1/25 $ 2,335,000.00 $ 145,000.00 $ 41,256.25 11/1/25 $ 2,190,000.00 $ 39,262.50 $ 225,518.75 5/1/26 $ 2,190,000.00 $ 150,000.00 $ 39,262.50 11/1/26 $ 2,040,000.00 $ 36,787.50 $ 226,050.00 5/1/27 $ 2,040,000.00 $ 155,000.00 $ 36,787.50 11/1/27 $ 1,885,000.00 $ 34,230.00 $ 226,017.50 5/1/28 $ 1,885,000.00 $ 160,000.00 $ 34,230.00 11/1/28 $ 1,725,000.00 $ 31,590.00 $ 225,820.00 5/1/29 $ 1,725,000.00 $ 165,000.00 $ 31,590.00 11/1/29 $ 1,560,000.00 $ 28,867.50 $ 225,457.50 5/1/30 $ 1,560,000.00 $ 170,000.00 $ 28,867.50 11/1/30 $ 1,390,000.00 $ 26,062.50 $ 224,930.00 5/1/31 $ 1,390,000.00 $ 175,000.00 $ 26,062.50 11/1/31 $ 1,215,000.00 $ 22,781.25 $ 223,843.75 5/1/32 $ 1,215,000.00 $ 185,000.00 $ 22,781.25 11/1/32 $ 1,030,000.00 $ 19,312.50 $ 227,093.75 5/1/33 $ 1,030,000.00 $ 190,000.00 $ 19,312.50 11/1/33 $ 840,000.00 $ 15,750.00 $ 225,062.50 5/1/34 $ 840,000.00 $ 200,000.00 $ 15,750.00 11/1/34 $ 640,000.00 $ 12,000.00 $ 227,750.00 5/1/35 $ 640,000.00 $ 205,000.00 $ 12,000.00 11/1/35 $ 435,000.00 $ 8,156.25 $ 225,156.25 5/1/36 $ 435,000.00 $ 215,000.00 $ 8,156.25 11/1/36 $ 220,000.00 $ 4,125.00 $ 227,281.25 5/1/37 $ 220,000.00 $ 220,000.00 $ 4,125.00 $ 224,125.00 $ 2,475,000.00 $ 726,725.00 $ 3,201,725.00 Community Development District Series 2020 A-2 Capital Improvement Revenue Refunding Bond Combined Pine Ridge Plantation 13 Pine Ridge Plantation Community Development District Capital Reserve Adopted Actual YTD Projected Projected Adopted Description Budget FY2023 As of 6/30/2023 Next 3 Months Thru 9/30/23 Budget FY2024 Revenues Capital Reserve - Transfer In $60,805 $60,805 $0 $60,805 $82,202 Interest $500 $4,931 $1,080 $6,011 $3,200 Carry Forward Surplus $273,556 $261,908 $0 $261,908 $115,252 Total Revenues $334,861 $327,645 $1,080 $328,725 $200,654 Expenditures Other Current $0 $30 $0 $30 $100 Capital Outlay* $30,000 $44,507 $2,309 $46,816 $0 Culture/Recreation $30,000 $0 $0 $0 $0 Repair and Maintenance** $0 $31,224 $40,376 $71,600 $54,148 Total Expenses $60,000 $75,761 $42,685 $118,446 $54,248 Other Sources and (Uses) Interfund Transfer In/(Out) $0 ($95,027) $0 ($95,027) $0 Total Other Financial Sources/(Uses) $0 ($95,027) $0 ($95,027) $0 EXCESS REVENUES / (EXPENDITURES) $274,861 $156,856 ($41,605) $115,252 $146,406 *$46,816 Landscape sod and hydro seed for new areas and related Professional invoices. **$53,200 Slide Tower Repairs and Fence Relocation Project 14