MINUTES OF MEETING PINE RIDGE PLANTATION
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Pine Ridge Plantation Community Development District was held on Tuesday, September 16, 2025, at 6:00 p.m. at the Pine Ridge Plantation Amenity Center, 4200 Pine Ridge Parkway, Middleburg, Florida.

Present and constituting a quorum were:

Jerry Ritchie	Vice Chairman
Nelson Nazario	Assistant Secretary
Jeff Lewis	Assistant Secretary
Jack Montoya	Assistant Secretary Also, present were:
Marilee Giles	District Manager
Kyle Magee by phone	District Counsel
Jay Soriano	GMS Operations
Maria Cranford	GMS Amenity Management
Karen Fisher	Brightview Landscaping

FIRST ORDER OF BUSINESS	Roll Call
Ms. Giles called the meeting to order at 6:00 p.m. Four Board members were present, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comments (Regarding Agenda Items
Listed Below)
Ms. Giles stated that there were no members of the public present other than staff in the
room.

THIRD ORDER OF BUSINESS	Consideration of Proposal from The Lake
Doctors for Fiscal Year 2026
Ms. Cranford stated that they had received the renewal letter from Mr. Jesse Mason at Lake Doctors to keep services going. Ms. Cranford noted that the rate had increased from $875 to $900 per month. They had emailed Mr. Mason to ask if the company would stick with the
$875 rate since that’s what was budgeted but hadn’t heard back yet.
Ms. Giles agreed that it would be fine if Lake Doctors couldn’t honor the $875 rate. She stated that the Board had approved the proposal in substantial form. They added that Ms. Cranford could try to get the lower price, but if not, they’d move forward at $900 since there was room in the contingency.

On MOTION by Mr. Lewis, seconded by Mr. Ritchie, with all in favor, the Proposal from the Lake Doctors for Fiscal Year 2026, was approved.

FOURTH ORDER OF BUSINESS	Consideration of Revisions to the Amenity
Facility Policy
Ms. Giles stated that the Board had reviewed the updated amenity facility policy. She reminded everyone that the last set of changes about the courts and splash pad had been added, and the new version showed all edits in red. She said that most updates were just administrative, like moving “no smoking” and “no loud or profane language” to a general rules section for consistency. Mr. Magee mentioned that their office had discussed the recent open court ruling and said that no policy changes were needed yet. However, open carry might eventually be allowed in amenity areas, but still not during Board meetings. A Board member clarified that the courts stay open until 10:00 p.m. since that’s when the lights and gate timers shut off. Ms. Cranford noted that one row of tennis court lights wasn’t coming on, but T&M would handle it during their next visit. With no further comments, the Board voted unanimously to approve the revised policy and post it on the website, and Ms. Cranford planned to send an e-blast summarizing the changes.

On MOTION by Mr. Montoya, seconded by Mr. Nazario, with all in favor, the Revisions to the Amenity Facility Policy, were approved.

FIFTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Magee stated that he had nothing to report but was happy to answer any questions.

District Manager – Discussion of Fiscal Year 2026 Goals & Objectives
Ms. Giles stated that the Board had reviewed the FY 2026 goals and objectives, which are now required for all CDDs to adopt each year with measurable performance standards. Ms. Giles explained that the rule started in summer 2024 and that the goals must be adopted by October 1 and reported on by December 1. She noted the goals were the same as last year since the state hadn’t provided any real guidance beyond saying they were required. The Board members agreed that the goals were “vanilla,” but that keeping them made sense until more direction came from the legislature. Mr. Magee added that most Districts were handling them the same way and that it functioned like a self-report card. The Board decided to keep the goals as presented and approved them with a motion, which passed unanimously.

On MOTION by Mr. Nazario, seconded by Mr. Montoya, with all in favor, Adopting the Fiscal Year 2026 Goals & Objectives were approved.

Engineer
Mr. Soriano stated that they had talked about the lighting and noted that the court lights were working, but one parking lot light was still out and would be replaced with a new LED shoebox light. He also mentioned that a few other lights on the court needed to be checked. After the last meeting, Ms. Cranford contacted the county about the sign at the intersection. At that time, the county noted that they hadn’t finished surveying and were still clearing the area, but now survey markers were out. It looked like the sign wouldn’t need to be moved since the work was staying within the right-of-way and would be re-grassed afterward. Ms. Cranford said they would follow up with the county to confirm once the survey was finalized.

Amenity & Operations Manager
Landscape Quality Inspection Report
Ms. Fisher had brought back the landscape proposals the Board had requested at the previous meeting. One Board member asked whether this new version had replaced the old

seven- or eight-page document, and Karen confirmed it had, except for the insurance section, which would remain separate for now. Ms. Fisher stated that they had discussed fertilization. Ms. Fisher said that fertilizing shrubs and palms was included in the contract and was usually done in the fall and winter. She said that she would check whether the contractor used granular or liquid fertilizer. There was a discussion about adding trees near the courts and parking area. The Board agreed not to plant any trees directly in front of the courts for safety and visibility reasons but liked the idea of putting trees in the outer parking-lot islands. Ms. Fisher stated that she could bring back proposals for all four islands, priced per tree, so the Board could choose to do two now and two later if they wanted.
Ms. Fisher added that they went over the BrightView proposal that Mr. Nazario and she had reviewed together. She noted that it covered infill plantings around the roundabout, the monument sign, and the four-way intersection—filling in bare spots and replacing dead plants rather than doing a full re-landscaping. Ms. Fisher added that the total was about $10,077.26. Ms. Fisher said she would double-check which plants could be installed safely now versus waiting until spring, since some species might not withstand a freeze. She also planned to confirm whether the plants would be under warranty. Ms. Cranford confirmed that the cost fit in the budget, and the Board had voted to approve the proposal, with the condition that if any plants had to wait until spring, the amount would be adjusted accordingly. Mr. Magee asked for a copy of the proposal for a work authorization. Ms. Fisher also mentioned an irrigation upgrade project to replace smaller sprinkler heads with 6-inch heads to improve coverage along the road and the fenced area.

On MOTION by Mr. Nazario, seconded by Mr. Lweis, with all in favor, the Brightview Proposal for Landscape Enhancements for
$10,077.26, was approved.

Report
Ms. Cranford stated that there were discussions about the cleanup along Brightview Boulevard — Ms. Cranford said it had already been approved back in May, so the work could move forward. There was a discussion about equipment and debris that had been dropped off on the old county road that now belongs to the District. It turned out to be from Loblolly’s crew, and while the Board didn’t mind them setting up there temporarily, they agreed that they needed

to get permission first. Maintenance had already installed a new farm-style fence with a lock to control that area better. Ms. Cranford stated that she had replaced the old, worn pool rule signs and the slide height sign, and she plans to get new ones made for the courts now that the new rules are finalized. She also got extra yard sale signs so they can advertise in more spots. Ms. Cranford mentioned that several pool loungers had the same strap cut, which looked more like someone had sliced them than normal wear and tear. The repair company agreed to hold its pricing until October 1 so the fixes could line up with the new budget year. Ms. Cranford added that there had been some minor vandalism in the bathrooms — toilet paper, seat covers, and paper towels thrown at the walls — and she had to clean it up. She also mentioned the clubhouse A/C units had been acting up again with multiple repairs over the past couple of weeks, but she was hoping to make it to October 1 without going over budget.

Consideration of Book Library
Ms. Cranford stated that a resident had reached out about a community service project and offered to build and donate a Little Book Library to replace the storage tote currently in use. Ms. Cranford said that it seemed fine but wanted to run it by the Board first. The Board agreed the design looked good and had no objections.

SIXTH ORDER OF BUSINESS	Public Comments/Supervisor’s Requests
Ms. Cranford updated the Board that the outdoor AC unit repair had cost about $4,495, as confirmed by an invoice from Howard Service Air Conditioner dated August 14. She stated that the work had included replacing a changeover valve. The main invoice had been sent through Ms. Giles for processing. The Board had planned to ratify the expense at the next meeting once it appeared in the financials. Mr. Soriano noted that the repaired upper unit was older and already listed in the district’s capital plan, so the replacement wasn’t unexpected. When asked about maintenance, Ms. Cranford said that there was no service agreement in place. She handled filter changes and drain cleaning herself every six months and scheduled service only when something broke. Ms. Cranford also mentioned that one of the indoor units had frozen, and she tried to defrost it with a heat gun while asking the on-site technician to check it. The technician needed a new service ticket and couldn’t return the same day, so Ms. Cranford planned to follow up to

avoid additional service fees. The unit was working again for now, and she said she would keep an eye on it.

SEVENTH ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the July 22, 2025 Meeting
Ms. Giles presented the minutes from the July 22, 2025, meeting and asked for any comments, corrections, or changes. The Board had no revisions.

On MOTION by Mr. Nazario, seconded by Mr. Montoya, with all in favor, the Minutes of the July 22, 2025, Meeting, were approved.

Balance Sheet and Income Statement of Revenues & Expenditures for the Period Ending July 31, 2025
Ms. Giles presented the balance sheet and income statement for the period ending July 31, 2025.

Assessment Receipts Schedule
Ms. Giles noted the assessment receipts schedule shows the District is 100% collected.

Approval of Check Register
Ms. Giles presented the check registers for June and July in the amount of $106,657.05. Ms. Giles saw no unusual variances with the check register. She asked for comments or questions, Then asked for a motion to approve.

On MOTION by Mr. Montoya, seconded by Mr. Nazario, with all in favor, the Check Register was approved.

EIGHTH ORDER OF BUSINESS	Next Scheduled Meeting – 11/18/25 @ 6:00
p.m. at the Pine Ridge Plantation Amenity Center
Ms. Giles stated the next meeting is scheduled for November 18, 2025, at 6:00 p.m. at the same location.

NINTH ORDER OF BUSINESS	Adjournment

Ms. Giles asked for a motion to adjourn the meeting.

On MOTION by Mr. Montoya, seconded by Mr. Nazario, with all in favor, the meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman